Collections Supervisor

Job Description

Job Description

Description:

Job Title: Collections Supervisor

Department: Collections

Reports to: Director of Collections

Status: Salary plus bonus

Location: Open with remote possibilities

Job Summary:

The Collections Supervisor is responsible for the management of the collections staff, client specific requirements are followed and monitors the way in which they handle phone calls to ensure the entire process operates in compliance with firm, client, state and federal laws. The collectionssupervisor is responsible for making sure that employees comply with company policies and procedures. The Collections Manager should be well versed on the state and federal collections laws that are in place, including the Fair Debt Collection Practices Act (FDCPA). They should be able to establish quality control standards, maintain, and enforce them over time. The handling, compilation, sorting, verify and accuracy of data, reporting and information is a vital part of the position.

Essential Duties:

• Manage production, compliance, client requirements and collections metrics for a team of collection associates.
• Handle managing of department trainer and the training of new hires into the collections department.
• Work with the Collections management team on client-specific staffing, client-specific training and client-specific file work is completed.
• Assist collections staff with the arrangement for debt repayment or establish repayment schedules, based on customers' financial situations.
• Work with the Director of Collections to ensure firm, department and client requirements and goals are understood and then acted upon.
• Work with Department Supervisors and Leads to ensure management of specific stoplights and all duties are completed and met timely.
• Manage canned and run ad hoc reporting to assist in the management and production of the collections staff.
• Completion of monthly collector scorecards and with the Supervisors review of scorecards with the staff.
• Ability to communicate both upward and with the associates as part of daily requirements.
• Must be well-versed on all collection processes and procedures.
• Read source documents such as canceled checks, reports, or bills, and enter data in specific data fields.
• Store completed documents in appropriate locations, database.
• Locate and correct data entry errors. Escalate any errors to the appropriate parties.
• Entering, recording, storing, and maintaining information in written or electronic form.
• Train and coach new and current team members on compliance and collections processes
• Manage team schedules and work assignments.
• Assist with department operations as assigned.
• Work with the Collections Director to develop goals and incentives.
• Understand and train on the risk elements of collections work and the importance of accuracy.
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Education and Experience: · A minimum of 5 years’ experience in a supervisor/manager position in collections, legal, banking or business field is required. Bachelor’s degree preferred.

Knowledge, Skills and Abilities: · Knowledge of business and management principles involved in strategic planning, leadership techniques and production methods. Must be able to effectively prioritize tasks. Must have excellent verbal and written communication skills. Must have strong problem-solving and decision-making skills. Must have advanced skills in key Microsoft Office programs. Detail oriented· Excellent time management and multi-tasking skills· Ability to use computers and computer systems (including hardware and software) set up functions; enter data, or process information. Must have good critical thinking skills and exercise sound judgment. Highly organized, Self-Starter, and Flexible