Executive Assistant - Investment Banking

Job Description:

Guggenheim Securities

Position Summary

Guggenheim is seeking a proactive Executive Assistant to support its Chicago Investment Banking Team. Reporting into the Managing Director of Investment Banking Administration, this person will help to support executives in all administrative functions in order to increase the time they dedicate for leadership responsibilities. The ideal candidate must exercise excellent judgment, have exceptional communication skills, demonstrate strong customer service and professionalism, and handle numerous projects and a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other high-level members of the team and external clients in a fast paced, ever-changing environment.

The Executive Assistant role is located in Chicago 4 days in office and 1 day remote.

Essential Job Functions

• Manage clerical, administrative and all business details
• Manage incoming calls and direct to appropriate parties
• Manage complex calendars across different time zones
• Assist in internal and external meetings and conference presentations
• Manage travel arrangements and prepare itineraries
• Process heavy volume of expense reports
• Perform other related duties as assigned or requested

Preferred Qualifications

• Proficiency in Microsoft Office Suite
• Knowledge of DealCloud CRM and Workday preferred but will train
• Strong interpersonal, organizational, communication and problem- solving skills
• Strict attention to detail with ability to prioritize issues appropriately
• Detail-oriented and able to multi-task in a fast-paced environment
• Ability and experience in handling confidential information with professionalism
• Anticipate needs before they arise and take the initiative to find solutions
• Team player, who will approach challenges with optimism and is able to adapt to change
• Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success

Basic Qualifications

• Undergraduate degree in Business or a related field
• 5-10 years related administrative experience preferred

About Us:

Guggenheim Securities is the investment banking and capital markets business of Guggenheim Partners, a global investment and advisory firm. Guggenheim Securities offers services that fall into four broad categories: Advisory, Financing, Sales and Trading, and Research. Guggenheim Securities is headquartered in New York, with additional offices in Chicago, Boston, Atlanta, San Francisco, and Houston.

For more information, please visit GuggenheimSecurities.com, follow us on LinkedIn or contact us at [email protected] or 212.518.9200.

Guggenheim Securities, LLC (“GS”) does not accept unsolicited resumes or applications. GS considers any resume or application to be unsolicited if (a) received from an entity or individual without a current recruiting agreement with GS or (b) submitted to anyone at the firm other than through the process set forth in the recruiting agreement between GS and the submitting entity or individual, and GS will not pay a fee to any entity or individual for such submission.