Payroll Administrator

Job Title: Payroll AdministratorJob Description

We are seeking a dedicated and experienced Payroll Administrator to join our team. The successful candidate will play a crucial role in managing and processing payroll for over 2000 employees across the United States. This position requires meticulous attention to detail, the ability to meet strict deadlines, and the capacity to handle complex payroll situations in a fast-paced environment.

Responsibilities

• Process and submit payroll within Workday for a diverse workforce, including full-time, hourly-union, and non-exempt employees.

• Reconcile bi-weekly and weekly payroll reports in compliance with internal controls and audit processes.

• Ensure accurate and timely transmission of payroll for various employee populations.

• Manage employee payroll data, including tax withholdings, deductions, and timesheet data.

• Prepare vendor payments and process wage garnishments, retro adjustments, and imputed income payments.

• Audit system-generated transaction reports for accuracy and compliance with policies.

• Manage expat payroll entries for both home and host countries.

• Handle stock, dividend, and non-qualified retirement payments, including related tax filing requirements.

• Ensure timely payment of federal, state, and local withholding and unemployment taxes.

• Perform quarterly duties such as Multiple Worksite reporting and balancing quarterly filings.

• Reconcile annual W-2 Forms and process taxable fringe benefits and relocation expenses.

• Research and resolve payroll inquiries, advising HR and management of necessary escalations.

• Provide customer support to outsourced vendors and employees.

• Act as a liaison between the payroll department and other departments for payroll system implementations and troubleshooting.

• Stay current on payroll regulations and guidelines to ensure compliance.

• Participate in team projects and continuous improvement initiatives.

• Provide excellent customer service and meet recurring deadlines.

Essential Skills

• At least 7 years of recent payroll processing experience.

• Proficiency in Workday is required.

• Strong understanding of applicable federal, state, and local laws and regulations.

• Familiarity with timekeeping, payroll, and salary methods, including FLSA laws.

• Ability to work independently and as part of a team.

• Strong attention to detail and ability to identify potential risks.

• Intermediate Excel skills, including pivot tables and VLOOKUPs.

• Effective communication skills.

• Reliability and dependability in fulfilling obligations.

• Dynamic and positive attitude supporting a collaborative work environment.

Additional Skills & Qualifications

• Certified Payroll Professional (CPP) certification is a plus.

• Experience with implementation/system conversion is advantageous.

• Tax filing experience, particularly with ADP.

• Canadian payroll experience is considered a plus.

Work Environment

Initially, the role is fully onsite until the consultant and leadership are comfortable with transitioning to a hybrid model. During payroll weeks, work is required in the office on Monday, Tuesday, and Wednesday, with remote work on Thursday and Friday. On non-payroll weeks, two days in the office are required, with flexible scheduling. The work environment is supportive and diverse, featuring a fun and outgoing team with various backgrounds. The team values work ethic and collaboration. Flexible start times between 7-9am are offered, with a requirement to remain until at least 4pm.

Job Type & Location

This is a Contract position based out of Northbrook, IL.

Pay and Benefits

The pay range for this position is $35.00 - $39.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Northbrook,IL.

Application Deadline

This position is anticipated to close on Mar 20, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.