Director of Finance, Operations, and Compliance

County of Grundy--Job Description

Health Department

Job Title: Director of Finance, Operations, and Compliance

Employee Status: Full Time, 40.0/week

Union Affiliation: None, Exempt

Pay Range: Annual: $70,000 - $80,000

SUMMARY

The Director of Finance, Operations, and Compliance performs highly responsible administrative oversight of the daily operations while ensuring compliance with oversight agencies and accrediting bodies. Oversee and manage the fiscal operations of the Health Department, ensuring compliance with government accounting principles, timely reporting, and proper financial oversight. Collaborate with the Administrator, Board of Health to maintain financial stability and transparency.

The Director reports directly to the Public Health Administrator and serves in the line of succession for the Administrator. The Director is responsible for the administration and supervision of clerical functions and accounts payable/receivable, including submission of medical insurance claims.

The ideal candidate will be skilled at working independently, with little daily direction, and quickly learns the balance with teamwork. Candidate will be capable of critical thinking and sound judgement. Candidate will be intrinsically motivated, possess a work ethic of high standards and work cooperatively with staff and partner agencies to ensure daily operations of the entire health department are performed at maximum efficiency while maintaining a safe and healthy environment for staff and clients. Delivers support and customer service to clients, county employees, and the general public. Abides by the Policies of the BOH and Grundy County Personnel Handbook

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

1.Primary duty is the performance of office work directly related to the management or general business operations of the Grundy County Health Department and public it proudly serves.

2.Completes accounts receivable/payable functions, including tracking monthly revenue, expenditures, posting payments, reconciling accounts, and preparing financial reports for funding agencies.

3.Prepare, manage, and monitor the Health Department’s annual budget.

4.Produce and deliver financial reports (monthly, quarterly, and annual) and provide budget projections with recommendations to the Board of Health.

5.Maintain accurate accounting records in compliance with generally accepted government accounting principles

6.Oversee and participate in all programmatic and financial audits to ensure successful completion.

7.Report financial activity to the Board of Health and county committees, as needed

8.Seek, manage all grants, including application, tracking, deliverables, and reporting. Collaborate withdivision directors to ensure proper funding, reporting, and tracking of grant expenses and receivables.

9.Draft and maintain contracts, MOUs, and agreements related to the Health Department (e.g., school contracts, third-party services).

10.Ensure compliance with Medicare, Medicaid, and insurance billing processes; review and address billing errors; and follow up on claims and reimbursements

11.Serve as the primary contact for health insurance billing and payer credentialing.

12.Track and reconcile grant funding and expenses to ensure compliance with specifications.

13.Monitor client accounts, including insurance claims, payments, and outstanding balances.

14.Exercise discretion and independent judgment with respect to matters of significance.

15.Work with Department leadership to establish, develop, review, update or implement standard operating procedures, including those related to personnel, administration, program, safety and security.

16.Work with Department leadership to continuously evaluate and improve the organization’s efficiency and program delivery, including but not limited to: revenue capture and operational efficiency

17.Oversee quality assurance activities across the Health Department, ensuring adherence to effectiveness and efficiency and within standards.

18.Work with Department leadership to identify, manage and mitigate organizational risks, including best practices related to HIPAA, OSHA and various regulatory bodies.

19.Supervise personnel and operations related to frontline and admin associates

20.Oversee training of all department staff regarding fiscal procedures.

21.Create and prepare monthly operating reports for Administrator and Board of Health.

22.Provides payroll support, including entering payroll data into the county system, reconciling balances for HD staff, and preparing personnel action forms for payroll changes; as needed

23.Act as Recording Secretary for Board of Health and TB board by preparing agendas, recording minutes, and distributing meeting materials for Board of Health, and director meetings; as needed

24.Participate in the development and implementation of Strategic Planning goals and objectives.

25.Support emergency preparedness initiatives, serves as part of the incident command structure .

26.Actively participate in meetings, trainings, etc., as identified

27.Demonstrate excellent attendance to all work activities.

28.Follow Union Contract with regard to hourly union employees.

29.Performs other duties, projects as assigned.

SUPERVISORY RESPONSIBILITIES

Directly supervise frontline and admin team.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND EXPERIENCE

Management experience in both operations and personnel areas required. Bachelor’s degree in business administration, accounting, or related field required. Master’s degree preferred. Two or more years of experience in finance required. Public Health experience preferred. Bilingual English/Spanish preferred but not required.

LICENSURES, CERTIFICATIONS

If applicable, keep discipline licensure current and in good standing. Must complete all required National Incident Management System (NIMS) emergency courses (ICS 100, 200, 300, 400, 700, 800) and additional course(s) identified by Administrator, IL Department of Public Health or IL Emergency Management Agency. A valid driver’s license and proof of insurance are required.

COMPUTER SKILLS

Proficient in Microsoft Office Products (Excel, Word, Outlook, Power Point) and other programs as needed to be successful. Ability to quickly learn multiple electronic health records software programs and gain access to State and Federal databases to extract data for review and analysis.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, stand and walk; use hands to finger, handle or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; talk and hear; and taste or smell. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Any qualified applicant with a disability and requiring reasonable assistance or accommodation to the application and/or interview process should notify the Human Resources Department.

TO APPLY: Candidates must meet the minimum requirements of the position to be considered. Send resume and salary requirements to [email protected] with “Director of Finance, Operations, and Compliance” in the subject line or mail to Grundy County Administration, Attn: HR 1320 Union Street, Morris, IL 60450.

No phone calls please.

Grundy County is an Equal Opportunity Employer and will give consideration to all qualified applicants for employment without regard to race, color, religion, national origin, ancestry, age, sex, marital status, order of protection status, disability, marital status, sexual orientation, pregnancy, or unfavorable discharge from military service as those terms are defined in Section 1-103 of the Illinois Human Rights Act (775 ILCS 5/1-103

Job Type: Full-time

Pay: $70,000.00 - $80,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person