IDVA-FIELD OFFICE COORDINATOR (METRO)

Job Requisition ID: 53032

Closing Date: 05/27/2026

Agency: Department of Veterans' Affairs

Class Title: OFFICE COORDINATOR - 30025

Skill Option: None

Bilingual Option: None

Salary: $4,128 - $5,450/monthly; CBA language applies; Anticipated starting salary $4,128/monthly

Job Type: Salaried

Category: Full Time

County: Cook; DuPage; Kane; Lake; McHenry; Will

Number of Vacancies: 1

Bargaining Unit Code: RC014 Clerical Employees, AFSCME

Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Essential Functions

• Serves as the assistant to the regional supervisor.
• Maintains tracking system of records requests received and processed.
• Maintains General Office files, including the retrieval of, distribution of, and returning to shelf of general office files daily weighing up to 20 pounds.
• Conducts special projects and studies by gathering data, coordinating, monitoring, and completing assigned projects.
• Serves as a liaison with other departments, support staff, and leadership within Department of Veterans Affairs.
• Performs other duties as required or assigned which are reasonable and within the scope of the duties enumerated.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to two (2) years of secretarial/business college, or completion of high school and two (2) years of related office experience, or two (2) years of independent business experience.

Preferred Qualifications

• One (1) year of experience in sales, public relations, welfare work or any other type of work involving extensive public contact.
• Extensive knowledge of office practices, procedures, and programs.
• Extensive knowledge of composition, grammar, spelling and punctuation.
• Extensive knowledge of basic mathematics.
• Ability to follow oral or written instructions.
• Ability to operate commonly used manual and automated office equipment and perform routine maintenance.
• Ability to utilize a personal computer with knowledge of Microsoft Word, Access, Webex and Excel software.

Conditions of Employment

• Requires ability to pass a background check.
• Requires use of agency-supplied equipment (mobile phone, laptop, etc.).
• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
• Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires appropriate, valid driver’s license.
• This position is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. This job may require a good deal of walking or standing or involves sitting most of the time with some pushing and pulling of arm or leg controls.
• Overtime is a condition or employment, and you may be required to work overtime including scheduled, unscheduled, or last-minute overtime. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: 8:30A.M - 5:00P.M. M-F

Headquarter Location: 1515 S Harlem Ave, Forest Park, Illinois, 60130

Work County: Cook

Email: [email protected]

Posting Group: Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]