Office Administrative Assistant- Part Time
- Process receipts for everyone in the office. Understanding correct information and process for reimbursement
- Put receipt information in purchase item list and submit to headquarters within due date
- Manage, fill out, and submit time attendance sheet
- Manage and make customer list, NET pricing form, Terms and Conditions, and contracts
- Troubleshoot for any shipping problems
- Process orders from customers and also the ones forwarded from sales reps
- Update customer list when needed. Update AR list daily
- Contacting customer's accounting department through calls or email to have payments made within due date.
- Make sample kits
- Help send DMs. Help ship out any packages
- Update target sales sheet for each customer
- Make appointments with customers
- Check stock of office supplies and order upon manager's approval
- Manage and check sample stocks twice every month (mid-month and end of the month). Order them upon manager's approval
- Take phone calls
- Receiving packages
- Manage morning announcements and company notices
- Report to manager about daily progress, problems and proposals
- Other tasks asked by the manager
- Job duties are not limited to list above
Requirements
- Legally authorized to work in the US without current or future sponsorship for employment visa
- Valid driver license
- Report to office every morning in own or public transportation
- Read, write and speak business level English
- Ability to lift min. 40 pounds
- Able to type 30 words within 1 minute without any mistakes
- Ability to stay seated 4+ hours
- Ability to use MS Office Suite (PowerPoint, Excel, Word, Outlook), Windows operation system, and Google
- Punctual
- Collaborate and cooperate with own department and other departments
- Able to manage tasks with precision and speed
Work hours: The schedule is 4 hours per day during the morning shift (e.g., 9:30 AM - 1:30 PM).
Benefits
- Paid Sick Leave
- Company Party (twice a year)
- Pay range: $22.30/hr-$24.60/hr
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