Administrative Assistant

ABOUT US:

This is not just a job..........it's a career path with endless possibilities in a vast and growing field. The happiness of those we serve is a direct result of the collaboration and engagement of our team. You'll receive excellent compensation and a benefits package with additional perks designed to make you smile. We consider our work environment our sanctuary and take great efforts to protect it from negativity from the outside or within. The work you do will be rewarding. But you'll earn more than a paycheck: you can enjoy opportunities to grow your career. Most of all, we believe you can find purpose, meaning, and the chance to be part of something bigger than yourself. Check out our Google reviews!

BENEFITS:

* Competitive Compensation * Retirement program with a 3% match * Paid Vacations * Paid Holidays * Medical Benefits

• Dental

Complimentary Eyewear * Family and Friends Discounts * Full-time 35 hours Monday-Friday, some flexibility with work schedule.

GENERAL FUNCTION:

We’re hiring a high-level Administrative Assistant to support the owner and management team of two busy optical practices. This role requires an individual with strong organizational skills, digital fluency, and the ability to streamline workflows using tools such as ChatGPT, Google Workspace, and other AI/productivity tools.

MAJOR DUTIES AND RESPONSIBILITIES:

• Write, distribute, and manage email, correspondence, memos, letters, faxes, calendars, and forms
• Assist in the preparation of regularly scheduled reports
• Develop, organize, and maintain a filing system, digital files, SOP, and process checklist.
• Update and maintain office policies and procedures
• Act as the point of contact for internal and external clients
• Some bill/statement reconciliation
• Use AI tools to summarize info, draft documents, and automate repetitive tasks
• HR tasks (on-boarding, time-off logs, credentials

KNOWLEDGE AND SKILLS:

• Proven experience as an Administrative Assistant or Office Administrative Assistant
• Comfortable with digital tools and light automation
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills
• Experience supporting multiple teams
• Familiar with Notion, Airtable, or similar tools
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

EDUCATION AND EXPERIENCE:

• Previous clerical experience
• High School Graduate or equivalent

The incumbent or successful candidate must meet the position requirements above to perform the essential functions of this position and achieve the outcomes/results indicated in this position description. The Company will make every effort to make reasonable accommodations upon request to enable qualified individuals with known disabilities to perform the essential functions of their job