STAFF ASSISTANT

Job Requisition ID: 49107
Closing Date: 10/08/2025
​Agency: Department of Commerce and Economic Opportunity
Class Title: ADMINISTRATIVE ASSISTANT II - 00502
Skill Option: None
Bilingual Option:
Salary: Anticipated Starting Salary $6,242 monthly; Full Range $6,242 - $9,021 monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME
Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Commerce and Economic Opportunity (DCEO) is seeking a highly organized and proactive Administrative Assistant to support the Office of Energy & Business Utility (OEBU) in advancing clean energy initiatives. This role involves coordinating across multiple disciplines and agencies, implementing policies, managing reports and audits, and overseeing personnel and fiscal operations. The ideal candidate will have experience leading strategic projects, developing organizational policies, and utilizing tools such as Tableau, Power BI, and Smartsheet to create dashboards and reports that enhance efficiency. If you thrive in a fast-paced environment and are passionate about innovation and sustainability, we encourage you to apply and contribute to a more equitable and sustainable future for Illinois communities.

Essential Functions

• Serves as staff assistant to the Director of the Office of Energy Business Utility (OEBU).
• Plans, organizes, prepares, and distributes regularly scheduled and ad hoc reports for the Deputy Director, Assistant Deputy Director, Program Manager, and other CEJA Leads as assigned.
• Performs liaison work as a representative of the OEBU and CEJA Implementation team with other administrative management staff with the agency and other state agencies to facilitate the execution of goals and objectives.
• Schedules meetings and maintains Deputy Director’s calendar; coordinates all travel arrangements; Coordinates CEJA outreach campaigns & events; prepares contracts and purchasing of office equipment & supplies.
• Monitors the OEBU budget and identifies issues of budgetary shortfalls or overages.
• Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
• Requires two (2) years of professional experience in a public or private organization.

Preferred Qualifications

• Prefers two (2) years’ experience developing reports and dashboards using reporting tools.
• Prefers advanced level experience in the utilization of spreadsheet software, document creation, email and cloud-based platforms.
• Preferes two (2) years of experience developing and implementing programs, policies, and project scopes in a business organization related to the energy/renewable energy industry.
• Prefers two (2) years of experience in event planning, logistics coordination for workshops and summits, preparing reports, press releases, and presentations.
• Prefers two (2) years of experience creating shopping carts in the SAP System or similar system.
• Prefers two (2) years of experience developing and implementing corrective action plans for audit findings.

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history.
• Requires the ability to travel in the performance of duties, with overnight stays as appropriate.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The mission of the Illinois Department of Commerce and Economic Opportunity (DCEO) is to create equitable economic opportunities across the State of Illinois. By attracting and supporting major job creators, investing in communities, strengthening Illinois’ world-class workforce, fostering innovation, and ushering in the new clean energy economy, DCEO works to fortify Illinois’ reputation as a global economic powerhouse while ensuring Illinois is the best state to live, work and do business.

  Work Hours: Mon - Fri 8:30am - 5:00pm
Work Location: 607 E Adams St, Springfield, Illinois, 62701
Agency Contact: [email protected]  ( FOR INQUIRIES ONLY -  INTERESTED APPLICANTS MUST APPLY ONLINE )
Posting Group: Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]