Accounts Payable Specialist - Non-Profit Finance & Analytics

Full-time

Description

Job Title: Accounts Payable Specialist - Non-Profit Finance & Analytics

Department: Finance

Reports to: Pedro Perez

Job Type: Full Time, Salary, Exempt

Job Location: 2626 S. Clearbrook (Hybrid)

Salary Range: $45,000 - $60,000 annually, depending on experience, qualifications, and specialized skills.

Rincon - Building Spaces, Restoring Communities- Who we are:

What began as a small clinic established by young community leaders on the West Side of Chicago in 1972 has grown into one of the largest providers of high-quality and culturally competent services focusing on counseling and crisis intervention services, substance use prevention and treatment, violence prevention, education, case management, community and family services. We are dedicated to rendering compassionate and effective programs to promote the quality of life by catalyzing to advocate, educate and empower individuals and their families.

Position Description – What the Role Entails:

We are seeking an experienced and adaptable Accounts Payable Specialist to join our mission-driven finance team. This role goes beyond traditional AP functions, requiring strong knowledge of GAAP, fund accounting, and cross-functional collaboration.

Company Culture - Do Our Values Speak to You?

At Rincon, our commitment to mutual respect, inclusivity, and diversity is woven into the structure of all that we do. We value:

• Dedication - Embodying effective and transparent leadership and quality client care.
• Education – Preventative programming and clinical services based on industry standards, competence and outreach.
• Accountability – Consistent service delivery, measurable success, and sensible financial management.
• Advocacy – Empowerment, reduction of treatment stigma, and relationship building with partners.
• Compassion – Embracing culturally diverse communities and equality through sensitivity to individual needs.

With these values in mind, we promote a culture that fosters professional development and agency success. Many of our employees span an extended tenure, and we pride ourselves on developing dedicated and supported team members.

Areas of Accountability - What you will be doing:

1. Payable Accounts & Reconciliation

• Manage and process AP transactions with accuracy and timeliness.
• Perform and teach proper reconciliation techniques across accounts.
• Review and analyze smaller accounts for accuracy and completeness.

2. GAAP & Fund Balance Expertise

• Ensure compliance with Generally Accepted Accounting Principles (GAAP).
• Provide insights and training on fund balance accounting and accrual methods.

3. Payment Processing:

• Ensure timely and accurate payment of vendor invoices through various methods (e.g., checks, ACH, credit cards).

4. Invoice Management:

• Verify, code, and process invoices, ensuring compliance with policies and procedures.

5. Record Keeping:

• Maintain accurate and organized records of accounts payable transactions.

6. Reconciliation:

• Reconcile vendor statements, resolve discrepancies, and prepare bank reconciliations.

7. Reporting:

• Prepare and analyze accounts payable reports, including aging reports and cash flow projections.

8. Process Improvement:

• Identify and implement process improvements to enhance efficiency and accuracy in the accounts payable function.

9. Compliance:

• Ensure compliance with tax regulations and other financial reporting requirements.

10. Communication:

• Serve as the point of contact for vendors, suppliers, and internal stakeholders on payment-related matters.

11. Budget Management:

• Assist in the development and monitoring of the accounts payable budget.

12.Financial Reporting:

• Assist in preparing monthly and annual financial reports, including those related to accounts payable.
• Other duties as assigned

Rincon Rewards & Benefits- How we value you:

• Health insurance
• Dental & Vision insurance
• Life insurance
• Short- and Long-Term Disability Insurance
• 403(b) Retirement Plan
• Generous PTO (Paid time off)- Accrue up to 21 days in Year 1, some PTO carryover allowable.
• Employee Assistance Program
• Professional Development Opportunities
• Employment may qualify for the Public Service Loan Forgiveness Program (PSLF)
• Certain employees may qualify for City of Chicago commuter transit benefits

Rincon’s Work Environment – What to expect:

• Collaborative, mission-driven setting focused on accuracy and compliance
• Primarily desk-based work; occasional lifting of up to 15 lbs.
• Full-time schedule: Monday–Friday, 8:30 AM–4:30 PM (1-hour lunch)

Language:

• The candidate must be able to speak, read, and write in English to effectively communicate with vendors, suppliers, and internal stakeholders.

RINCON FAMILY SERVICES IS AN EQUAL OPPORTUNITY EMPLOYER

Requirements

The Knowledge and Expertise that Matters Most - What you bring to the Role:

• Accounts Payable & Reconciliation: Process AP transactions accurately; reconcile accounts; review smaller accounts for completeness
• GAAP & Fund Accounting: Ensure compliance; provide insights and training on accrual methods
• Payment Processing: Manage vendor payments via checks, ACH, and credit cards
• Invoice Management: Verify, code, and process invoices per policy
• Record Keeping: Maintain organized AP records
• Reconciliation: Resolve discrepancies; prepare bank reconciliations
• Reporting: Prepare AP reports, aging schedules, and cash flow projections
• Process Improvement: Identify and implement efficiency enhancements
• Compliance: Adhere to tax and reporting requirements
• Communication: Act as liaison for vendors and internal stakeholders
• Budget Support: Assist with AP budget development and monitoring
• Financial Reporting: Contribute to monthly and annual reports

Position Qualifications – What is required to Perform the Role:

• Bachelor’s degree in accounting, Finance, or related field (CPA preferred)
• 5–7 years of GAAP and accrual accounting experience, preferably in non-profit
• Strong knowledge of fund accounting, grant compliance, and fixed asset management
• Experience with CIP and inter-entity accounting
• Proficiency in accounting software (Blackbaud, QuickBooks, NetSuite, SAP)
• Advanced Excel skills (formulas, pivot tables, data analysis)
• Familiarity with data analytics tools (Power BI or similar)
• Ability to mentor others in accounting and analytics
• Excellent interpersonal and problem-solving skills
• Experience with system transitions is a plus

Salary Description

$45,000 - $60,000