Accounts Receivable Specialist

Job Description

Job Description

Are you a detail-oriented accounting professional who enjoys building relationships and keeping cash flow on track?

Join our team as an Accounts Receivable Specialist, where you'll play a key role in managing customer accounts, ensuring timely collections, and maintaining accurate financial records. If you're organized, proactive, and thrive in a collaborative environment, we'd love to hear from you!

This role is on-site based out of our Chicago (Bryn Mawr) location.

RESPONSIBILITIES

• Make collection calls for customer payment of past due invoices, log all correspondence, and follow up as required.
• Prepare weekly/monthly customer statements as required.
• Work with Sales team and the customer to reconcile customer late payments.
• Identify and resolve all short payments/deductions/overpayments clearly documenting all details and forward paperwork to the correct department for resolution assistance.
• Track short payments to enable thorough and timely follow up to expedite resolution.
• Arrange re-payment of short payments or request credit memos.
• Organize paperwork/documentation in appropriate files.
• Perform other duties or special projects as needed.
• If Cash Posting, job details may also include the following:
• Broadcast daily deposit balances to A/R, Accounting and Management.
• Code cash receipts noting account details on electronics image using adobe acrobat software.
• Post cash to customer’s accounts, process credit memos and offset credit memos issued against invoices noted.
• Issue Daily Cash Balancing Report.
• Prepare and process direct deposit for bank transaction and courier, when applicable.
• Offset credit memos issued against invoices noted.
• Maintain back up files for electronic remittances.
• Work with bank to resolve errors.
• Include all back up receive in electronic format files.
• Work with Tax, Accounts Payable and Traffic to determine coding for miscellaneous checks received.
• Identify issues attributing to late or short payment and discuss with management.
• Document and update the Accounts Receivable Application timely and accurately.
• Sort and distribute mail received from the lock box.
• Fill out Automated Clearing House (ACH) and Electronic Data Interchange (EDI) request forms and file completed agreement electronically.

QUALIFICATIONS

• Requires a broad knowledge of accounting or related discipline equivalent to a minimum Associates college education or comparable experiential learning.
• Minimum of one year experience in Accounts Receivable or related discipline.
• Strong communication, analytical abilities and organization skills.

Why Join Newly Weds Foods?

• Stable, growing company with a long history of success
• Collaborative and supportive team environment
• Opportunities for professional growth and development
• Competitive pay and comprehensive benefits
• A culture that values integrity, teamwork, and continuous improvement

Compensation: $55,000 -$60,000

BENEFITS

At NWF, we prioritize the well-being of our employees. We understand and appreciate that each person’s needs are unique and ensure our benefits & well-being programs reflect that. Employees are eligible for the following benefits:

• Physical - Medical, Prescription Drug, Dental, Vision
• Social - Paid Time Off, Company Holidays, Leave of Absence, Flexible Work Arrangements, Recognition, Training, Events
• Emotional – Employee Assistance Program, Wellbeing Programs, Family Support Programs
• Financial – 401k, Employee Incentive Plan, Life, Accidental Death & Dismemberment, Disability

Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. New Weds Foods is an Equal Opportunity Employer.

Newly Weds Foods will only employ those who are legally authorized to work in the United States without assistance or support from Newly Weds Foods. Any offer of employment is conditional upon the successful completion of a background investigation and drug screen.