Regional Administrative Support Region 1-A: Cook (City of Chicago)

INCCRRA (Illinois Network Child Care Resource and Referral Agency) is excited to be able to add to our team! Our vision is to provide quality care and education that creates a lifetime of equitable opportunities for all children. INCCRRA is excited to offer position as hybrid positions.

SUMMARY

The Regional Administrative Support will provide administrative assistance to the Regional Office (e.g., drafting memos, preparing presentations, answering email inquiries and voicemails), manage projects of all sizes, assist with the communications and meeting logistics for the Region's Action and Family Councils, work with internal staff to compile regional data, input data and maintain databases, and fulfill other duties as assigned.

What's in it for you?

At INCCRRA we offer a teamwork environment with great benefits.

Some of those great benefits include:

• Competitive employee wages
• Medical/Dental/Vision/Life/Disability/Competitive 403(b) + Match
• Paid time off summary:
• 13 days of PTO & 12 sick days within first full year of employment.
• 40 hours of PLFA workers act time every calendar year in addition to your accrued time.
• 10 paid holidays off per year as well as employee birthday off.
• Tuition Reimbursement up to $2,500 per fiscal year.
  • An additional $1,000 per fiscal year offered for employees wanting to learn a new language
• Healthy work-life balance with flexible work hours.
• Hybrid work environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manage projects of all sizes, including (but not limited to) short-term, long-term, as well as internal and external facing.
• Assist with communications and meeting logistics for the Region's Action and Family Council.
• Provide administrative assistance, such as drafting memos, preparing presentations, answering emails and voicemail inquiries.
• Attend agency and department gatherings.
• Submit receipts from the Regional Office for expense reports.
• Manage the Regional Office's email marketing and social media outreach.
• Follow the communications guidelines provided by the State Office in presentations, email communications, and print materials.
• Work with internal staff to understand and use regional data.
• Develop and maintain process to track department outcomes and benchmarks.
• Input data and maintain database(s).
• Support and participate in regional events throughout the community (may take place during evenings or weekends).
• Perform other job-related duties as assigned.
• Travel within the State as needed, up to 30%.

EDUCATION and/or EXPERIENCE

• Bilingual (ability to read, write, and speak) preferred in Spanish.

• Associate degree in Business Administration or at least three years of relevant work experience.
• Must be familiar with Excel, Airtable, or other database management systems.
• Must have experience compiling and editing grant/executive/organizational reports.
• Must be able to manage multiple assignments and projects at the same time.
• Must have a proven track record of meeting aggressive deadlines.
• Must have strong communication skills, both verbal and written.
• Must be proficient in Microsoft Suite and Adobe with the ability to learn other database software.
• Must live or have experience in the boundaries of the Region.
• Must hold a valid Illinois State Driver's License.
• Must meet minimum vehicle insurance from the Illinois State insurance requirement for personal vehicle; $100,000 Bodily Injury per accident (single person) / $300,000 Bodily Injury per accident max (multiple persons) / $25,000 Property damage.

SUPERVISORY DUITES

This position has no supervisory duties.

EQUIPMENT/SOFTWARE REQUIRED

Use of computer, phone, printer and basic office equipment. Operating systems include/but not limited to: Outlook, Zoom, Airtable, Microsoft Teams, Google Docs etc; Microsoft Office software.

LANGUAGE SKILLS

Must be able to speak, read and write English fluently. Any additional language skills are a plus.

**We are actively recruiting for this role and will not wait for the closing date of this posting before interviewing or identifying a candidate in which to make an offer to. Therefore, the posting may close prior to the date listed.