Administrative Assistant

Job Description

Job Description

Exciting opportunity for an administrative professional. Our client, a Real Estate Firm located near the Rosemont/O’Hare area is seeking an Administrative Assistant to help support a newly expanded office. The ideal candidate must be exceedingly well organized, flexible and be able to effectively work through daily challenges. Should possess the ability to interact with staff (at all levels), visitors and vendors in a fast-paced environment, sometimes under pressure, while remaining proactive, resourceful and efficient. A high level of professionalism and confidentially is crucial to this role. Expert level of written and verbal communication skills, strong decision-making ability and attention to detail are equally important. This is a direct hire opportunity, offering full benefits including: health, dental, vision, short and long term, 401k, and PTO, with a salary target of $55-$60k

Recruiter: Connie Stathopoulos

Responsibilities will include the following:

• Accept visitors, greet clients and act as the face of the company.

• Answer phones, transfer calls to appropriate parties and relay messages.

• Provide administrative support within the company.

• Process incoming and outgoing mail and packages

• Contact building to create work orders, order key cards, add visitors, etc.

• Coordinate conference room scheduling, meeting arrangements and catering needs.

• Monitor inventory of office and kitchen supplies

• Order catering for the weekly company lunches.

• Contact appropriate vendors to resolve IT, phone and copier issues.

• Assist with new hire setup, including setting up the desk and phone, adding to directory and printing welcome materials.

• Work with invoice processing system, to submit, code and approve invoices.

• Maintain receipts for company Amex card purchases.

• Assist with updating contact lists.

• Work with team members throughout the entire company.

Qualifications:

• Strong working knowledge of Microsoft Office: Word, Excel and Outlook.

• Bachelor’s degree is preferred.

• Strong communication skills (oral, written and presentation).

• Must possess a professional presence and be a strong relationship builder.

• Have an eye for detail and be able to find creative solutions for problems.

• Ability to organize, self-manage and work under pressure while efficiently multi-tasking on various projects