Human Resource Manager

Job Description

Job Description

Organization Description

Artists ReEnvisioning Tomorrow (ART INC) is a nonprofit organization dedicated to inspiring and empowering youth, families, and communities through arts, education, workforce development, violence prevention, and cultural programming. Founded in 2018 by Jonathon and Nikki Romain, ART INC has grown into one of Central Illinois' leading community-based organizations, serving thousands of youths and families annually through comprehensive programming that includes:

• Arts, Science & Leadership Academy (ASALA)
• Pathways to College & Careers
• SOLVE Violence Prevention Initiative
• GED Education Services
• Workforce Development
• Community Events
• Cultural Programming
• Leadership Development
• Family Engagement
• Mental Health & Support Services

With more than 50 employees, contractors, teaching artists, interns, volunteers, and community partners, ART INC believes that great people create great programs. The Human Resources Manager plays a critical leadership role in cultivating a workplace culture centered around excellence, accountability, innovation, teamwork, and service.

Position Objective:

The Human Resources Manager provides leadership and oversight of all human resource functions for ART INC. This position is responsible for developing, implementing, and maintaining human capital strategies that support organizational growth while ensuring compliance with federal, state, grant, and organizational requirements.

The HR Manager oversees the complete employee lifecycle, including workforce planning, recruitment, onboarding, orientation, employee relations, performance management, benefits administration, policy development, compliance, training, staff development, HR systems management, and organizational culture. This role partners closely with executive leadership to build a high-performing workforce that supports ART INC's mission.

Responsibilities:

Talent Acquisition & Workforce Planning

• Lead all recruitment efforts for full-time, part-time, seasonal, contractor, teaching artist, internship, and volunteer positions.
• Collaborate with leadership to assess workforce needs and staffing plans.
• Develop recruitment strategies that attract diverse, mission-driven professionals.
• Create and maintain job descriptions.
• Manage BambooHR applicant tracking system.
• Coordinate interviews, hiring panels, reference checks, background screenings, and hiring recommendations

Ensure equitable and compliant hiring practices.

Employee Onboarding & Orientation

Lead all onboarding activities including:

• Employment documentation
• New hire orientation
• BambooHR setup
• Personnel file creation
• Technology and building access coordination
• Policy acknowledgement
• Benefits enrollment
• Required compliance training
• Organizational culture orientation
• First 90-day onboarding plans
• New employee check-ins
  

Ensure every new employee experiences a welcoming, organized, and mission-focused onboarding process.

HR Compliance & Risk Management

Maintain organizational compliance with:

• Federal Employment Laws
• Illinois Employment Laws
• Department of Labor regulations
• Equal Employment Opportunity (EEO)
• Americans with Disabilities Act (ADA)
• Family and Medical Leave Act (FMLA)
• Workers' Compensation
• OSHA
• Background Check Requirements
• Mandated Reporter Requirements
• Grant staffing requirements
• Personnel record retention
• Independent Contractor compliance

Maintain and regularly update:

• Employee Handbook
• HR Policies
• Standard Operating Procedures (SOPs)
• Personnel Forms
• Required labor postings

Performance Management

Develop and oversee ART INC's performance management system.

Responsibilities include:

• Performance evaluations
• 30-, 60-, and 90-day reviews
• Performance Improvement Plans (PIPs)
• Coaching documentation
• Progressive discipline
• Corrective action
• Goal setting
• Professional development planning
• Annual review process
• Succession planning

Partner with supervisors to improve employee performance and accountability.

Employee Relations

Serve as the organization's HR resource regarding:

• Conflict resolution
• Workplace investigations
• Employee concerns
• Policy interpretation
• Supervisor coaching
• Mediation
• Corrective action guidance
• Staff morale
• Employee recognition
• Workplace culture initiatives

Maintain confidentiality while promoting fairness, consistency, and organizational values.

Learning & Organizational Development

Coordinate employee training including:

• New supervisor training
• Annual compliance training
• DEI initiatives
• Mandated reporter training
• Workplace safety
• Customer service
• Leadership development
• Trauma-informed practices
• HR compliance
• Professional development opportunities

Support career pathways and internal promotions.

Compensation & Benefits Administration

Coordinate:

• Salary administration
• Benefit enrollment
• Open enrollment
• Leave administration
• PTO tracking
• Workers' Compensation coordination
• Unemployment claims
• Compensation benchmarking
• Position classifications
• Employment verification

Partner with Finance to ensure accurate personnel records.

HR Information Systems

Serve as administrator for BambooHR and other HR technologies.

Responsibilities include:

• Personnel records
• Employee files
• Time-off management
• Performance tracking
• Document management
• Organizational charts
• HR reporting
• Compliance tracking
• Workforce analytics
• Employee database maintenance

Organizational Culture

Champion ART INC's workplace culture by:

• Promoting teamwork across all programs
• Encouraging collaboration
• Supporting employee engagement
• Coordinating staff recognition initiatives
• Assisting with wellness activities
• Supporting diversity and inclusion
• Reinforcing organizational values
• Helping build a positive employee experience
  

Volunteer, Intern & Contractor Management

Coordinate HR processes for:

• Volunteers
• College interns
• Teaching Artists
• Independent Contractors
• Consultants
• Guest Instructors
• Community Partners

Ensure proper agreements, onboarding, documentation, and compliance requirements are completed.

HR Administration

Maintain:

• Personnel files
• Employment contracts
• Offer letters
• Salary records
• Licensure documentation
• Background check records
• Training records
• Performance documentation
• Organizational reporting

Prepare HR reports for executive leadership and the Board of Directors as requested.

Leadership Responsibilities

• Serve as a trusted advisor to executive leadership.
• Assist managers with staffing and organizational planning.
• Support strategic planning initiatives.
• Recommend improvements to HR systems and processes.
• Promote a culture of accountability, professionalism, and continuous improvement.
• Participate in leadership meetings and organizational planning.

Minimum Qualifications
Education

Bachelor's Degree in:

• Human Resources
• Business Administration
• Organizational Leadership
• Public Administration
• Related field

Equivalent experience may be considered.

Experience

• Minimum five (5) years of progressively responsible Human Resources experience.
• Supervisory or leadership experience preferred.
• Experience in nonprofit organizations strongly preferred.
• Experience supporting grant-funded programs preferred.
• Experience with BambooHR or comparable HRIS.
• Knowledge of employment law and HR best practices.
  

Preferred Qualifications

• SHRM-CP or SHRM-SCP
• PHR or SPHR Certification
• Experience supporting organizations with 50+ employees
• Experience managing HR compliance for multiple funding sources
• Experience developing policies and SOPs
• Experience leading organizational culture initiatives
  

Required Knowledge, Skills & Abilities

• Human Resources best practices
• Illinois employment law
• Federal labor regulations
• Employee relations
• Recruitment strategies
• Performance management
• Organizational development
• HRIS administration
• Excellent written and verbal communication
• Strong conflict resolution skills
• High emotional intelligence
• Ability to manage confidential information
• Strong organizational and project management skills
• Microsoft Office 365
• Google Workspace
• BambooHR or comparable HR software

Physical Requirements
Frequently communicate verbally and in writing.
Regularly sit, stand, walk, bend, and climb stairs.
Occasionally lift and move materials up to 25 pounds.
Operate standard office equipment.
Travel locally to ART INC program sites, schools, partner organizations, and community events as needed.

Work Environment

This position works in a combination of office, school, community, and event environments. Evening and occasional weekend work may be required to support recruitment events, employee trainings, community programming, or organizational initiatives. Regular travel throughout the Peoria area is expected.

Success Measures

Within the first year, the Human Resources Manager will:

• Build a consistent and efficient recruitment and onboarding process across all ART INC programs.
• Maintain 100% compliance with personnel documentation, grant requirements, and employment regulations.
• Implement standardized performance management, onboarding, and employee development systems.
• Strengthen employee engagement, retention, and organizational culture.
• Ensure BambooHR serves as the central HR information system with accurate, up-to-date employee records.
• Support leadership in developing a collaborative, high-performing workforce aligned with ART INC's mission and values.