Accounting Assistant

Job Description

We are seeking a dedicated and detail-oriented accounting assistant to manage accounts receivable and assist with accounts payable activities. This role involves recording and verifying invoices, scheduling and making payments to suppliers, issuing invoices to customers, and tracking incoming payments. The Accountant will also maintain accurate records for audits and tax payments, facilitate sales tax compliance for various states, and assist the controller with employee services and risk management. Furthermore, the role involves producing monthly financials, preparing preliminary financial statements, analyzing past financial data, and handling month-end/year-end closing activities.

Responsibilities

• Manage accounts receivable and assist with accounts payable activities.

• Record and verify invoices received.

• Schedule and make payments to suppliers.

• Reconcile accounts payable ledgers to confirm that all payments are accounted for and properly posted.

• Issue invoices to customers and perform final checks for profit margins.

• Track incoming payments and record them in appropriate accounts.

• Follow up on outstanding invoices to ensure timely payments.

• Maintain accurate records for future audits and tax payments.

• Track income and expenses, facilitating sales tax for various states for compliance.

• Assist the controller with employee services, HR, risk management, taxes, and loss control.

• Produce monthly financials and management reports.

• Prepare preliminary financial statements to help management understand current financial standings.

• Analyze past financial data to forecast future revenues and expenses.

• Handle month-end/year-end closing.

• Perform bank reconciliation to match the balance in the business's ledger with the bank's records.

• Make journal entry adjustments to reflect accurate transactions.

Essential Skills

• Accounts receivable management

• Invoicing and bookkeeping

• Proficiency in QuickBooks and Microsoft Excel, including Pivot Tables and V-Lookups

• Experience in accounts payable

• Data entry and invoice processing

• Month-end closing procedures

Additional Skills & Qualifications

• Bachelor's or Associate's degree in accounting or finance, or equivalent work experience

• 2-5 years of solid accounting experience

• Knowledge of A/R, general ledger, and financial statements

• Experience in A/P and payroll is a plus but not required for day-to-day activities

• Strong computer skills, especially within Microsoft Excel

Work Environment

This position requires onsite work from Monday to Friday, 8 AM to 5 PM.

Job Type & Location

This is a Contract to Hire position based out of Decatur, IL.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Decatur,IL.

Application Deadline

This position is anticipated to close on Jan 2, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.