Manufacturing Accounts Payable Specialist

Location: Wood Dale, IL

Reports To: Controller

Role Overview

Picture your day in our Wood Dale operation: you start by checking vendor accounts and confirming good standing. Three-way matches come next—PO, receipt, and invoice—so payments flow accurately via ACH, wire, cards, or checks. You spot anomalies early, collaborate with teammates and vendors to fix discrepancies, and post payroll and other journal entries with precision. Throughout the day you help the team streamline processes, keep our ERP humming, and ensure every dollar is coded to the right job.

What You’ll Do

• Validate vendor accounts and maintain current status records.
• Process and verify invoices using a 3-way matching system; resolve discrepancies with internal teams and suppliers.
• Code and process miscellaneous invoices to appropriate GL accounts.
• Reconcile accounts payable to the general ledger and vendor statements.
• Upload payroll files and post additional journal entries as needed.
• Identify, investigate, and escalate irregularities to the accounting manager and/or controller.
• Plan and prioritize payments via ACH, wire transfers, credit cards, and checks.
• Analyze jobs and variance reports on request; enter related costs to jobs.
• Audit employee benefits for accuracy.
• Compile documentation to support inventory and financial audits.
• Verify, enter, and receive sub‑contract purchases for maintenance, repairs, and heat‑treating.
• Verify and code multi‑department credit card transactions; reconcile cards and complete bank reconciliations in the ERP.
• Process monthly commission reports and electronic annual reports.
• Assemble data from multiple sources for progressive unearned revenue reports.
• Track and process year‑end 1099s.
• Assist with month‑end and year‑end closes and account reconciliations.
• Collaborate to solve problems and streamline processes with the team.
• Serve as the internal contact for technology issues and coordinate with subcontracted support.
• Provide ERP training and draft guidelines for controller review.
• Build productive relationships across Wiegel teams.
• Support documentation storage in line with IATF 16949 and ISO 14001.
• Perform 3–5 internal audits per year across multiple sites, adhering to IATF 16949 and ISO 14001.
• Pitch in as needed with AR tasks: invoices, customer statements, processing customer payments, training, fax/mail distribution, answering phones, and greeting clients during companywide lunch.
• Complete all associated paperwork and electronic tasks; keep your work area organized; meet attendance expectations; communicate concerns to your supervisor; follow company policies and procedures; and take on other duties as assigned.

Your Toolkit

• Proficiency in Microsoft Office; intermediate Excel skills.
• Understanding of cost accounting preferred.
• Clear, professional communication—phone, email, written instructions—with teammates, vendors, and management.

Work Environment & Physical Requirements

• Sedentary role with frequent use of hands (most of the workday).
• Ability to stand or walk up to 25% of the day; frequent twisting, bending, and leaning.
• Ability to travel via public or private transportation.
• 20/20 vision with or without correction.
• Office environment with occasional exposure to loud noises, dust, solvents, coolants, and oils.

Classification

**FLSA

Non-Exempt