Project Coordinator/Executive Assistant

Position Overview

We are seeking a highly organized and proactive Project Coordinator/Executive Assistant to support the Owner in managing multiple projects and daily business operations. This role requires a strong ability to multitask, prioritize competing demands, and maintain effective communication with internal and external stakeholders. The ideal candidate will be detail-oriented, resourceful, and comfortable working in a dynamic environment where responsibilities can shift quickly.

Key Responsibilities

• Assist the Owner in planning, coordinating, and overseeing various business and client projects.

• Track project milestones, deliverables, and timelines to ensure deadlines are met.

• Prepare, review, and maintain project documentation, reports, and presentations.

• Manage scheduling, calendars, and meeting coordination on behalf of the Owner.

• Act as a liaison between the Owner, clients, vendors, and team members to ensure smooth communication and follow-up.

• Provide administrative support, including drafting correspondence, managing files, and handling confidential information.

• Conduct research, gather data, and prepare summaries to support decision-making.

• Monitor and follow up on action items, ensuring progress is maintained.

• Support day-to-day operational needs and assist with ad-hoc tasks as assigned.

Qualifications

• 2+ years of experience in project coordination, executive support, or administrative roles.

• Strong organizational and time-management skills with the ability to handle multiple priorities.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Trello, Asana, Monday.com).

• Ability to work independently with minimal supervision and maintain confidentiality.

• Professional, adaptable, and solution-oriented mindset.

Preferred Skills

• Experience supporting executives or business owners.

• Familiarity with project management methodologies (Agile, Waterfall, etc.).

• Strong problem-solving skills and attention to detail.