HUMAN RESOURCES REPRESENTATIVE

Job Requisition ID: 46941 

Position Title:  HR Representative

Working Title: HR Representative, Code Transactions.
Closing Date: 09/22/2025
​Agency: Illinois State Police
Class Title: HUMAN RESOURCES REPRESENTATIVE - 19692
Skill Option: None
Bilingual Option: None
Salary: Anticipated starting salary $5,637 Monthly; Full Range $5,637-$8,026 Monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 2
Bargaining Unit Code: RC062 Technical Employees, AFSCME
Merit Comp Code:

• Please upload a copy of your official/unoffical transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application
• Note: The Illinois State Police must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.
• Answer all questions thoroughly- DO NOT STATE SEE RESUME

• This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
• All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
• Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 46941

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

As Human Resources Representative in the Human Resources Bureau within the Office of the Director, analyzes a myriad of personnel transactions to verify compliance with the Personnel Code, Personnel Rules, Classification Plan, Pay Plan, Merit Compensation Plan, and collective bargaining agreements. Prepares and processes CMS-2's. Answers inquiries from management staff and divisions liaisons regarding Personnel Rules, Pay Plan and required documentation for various employee personnel actions. Process all “turn around” documents processed by CMS, and route them to payroll prior to the affected payroll closing (general increases, step increases, promotions, etc.). Using an established database, monitor for all semi-automatic promotions due. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

About the Agency

The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

• Serves as a human resources generalist.
• Performs difficult personnel functions preparing and processing personnel transactions.
• Serves as a Human Resources subject matter expert.
• Prior to payroll closing, or as needed, monitor MOBIUS to print any CMS turn-around documents.
• Track and process all semi-automatic promotions.
• Respond to employment verifications from other state agencies seeking to employ current Illinois State Police Employees.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires Knowledge, skill, and metal development equivalent to completion of four (4) years of college.
• Requires one (1) year of professional experience, preferably in human resources, or satisfactory completion of an approved training program.

Preferred Qualifications

• Prefers a minimum of one (1) year working knowledge of State Government.
• Prefers a minimum of one (1) year of experience working knowledge of personnel code.
• Prefers a minimum of one (1) year of experience processing transactions in a Human resources department.
• Prefers a minimum of one (1) year ability to handle a high volume of information, sorts information into like categories, and verify by a systematic method the reliability of held information.
• Prefers a minimum of one (1) year of experience working with computer systems, software, templates, and other guides.

Conditions of Employment

• Successfully pass a background check.
• Successfully pass an ISP drug test.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job descriptions.

Benefits Package

The Illinois State Police offers a robust benefit package including:

• Flexible work schedules in many program areas
• Health, life, vision, and dental insurance.
• 12 weeks paid maternity/paternity leave.
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs.
• Employees earn twelve (12) paid sick days annually.
• Ten to twenty-five (10-25) paid vacation days based on years of service.
• Employees earn three (3) paid personal days pro-rated based on start date.
• Thirteen-Fourteen (13-14) paid state holidays annually.

Work Hours: Monday-Friday 8:30am to 5:00pm
Work Location: 801 S 7th St, Springfield, Illinois, 62703
Agency Contact: [email protected]
Posting Group: Leadership & Management

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

• Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
• If you are not already signed in, you will be prompted to do so.
• State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
• Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
• If you have questions about how to apply, please see the following resources:
  • State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
  • Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

• The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
  • [email protected]
  • [email protected]