Billing Clerk

Full-time

Description

Position Summary

This position plays a central role in the operation’s billing department with an ability to accurately enter invoices and maintain records with the ERP system. This position requires strong communication skills to help resolve invoicing issues.

Key Responsibilities

• Receive, interpret, and upload vendor invoices for various company projects.
• Manage and maintain multiple inboxes as well as keep up-to-date records of received emails.
• Coordinate with Billing Coordinators, Project Administrators, Accounts Payable, and occasionally Accounts Receivable teams.
• Communicate with vendors to ensure the accurate processing of invoices.
• Communicate with project managers as necessary.
• Communicate with vendors to receive complete vendor invoice packets.
• Maintain amiable relationships with vendors.
• Request subcontractor invoices in a firm but considerate manner.
• Complete other duties as assigned.

Skills/Traits/Competencies

• Commitment to Excellence - Maintains high personal standards and expectations and expects others to maintain a similar commitment. Knows own strengths and how to employ them. Knows own weaknesses and limits; works to neutralize or compensate for some and to improve others. Is personally committed and actively works to continuously improve him/herself.
• Attention to Detail - Directs attention to the task at hand in order to avoid making mistakes. Prepares and carefully reviews figures, computations, reports, etc., to identify any errors or problems; ensures consistency and that information can be understood by all who read it. Shows concern for all aspects of the job no matter how small.
• Initiative - Is self-starting. Does not wait for signals. Seizes opportunities when they arise. Takes action beyond what is required. Completes assignments independently without constant supervision. Volunteers to take on new assignments. Contributes to others’ initiatives without being asked.
• Effective Communicator – Consistently communicates clearly and thoroughly, optimizing audience understanding with concise, timely, and effective speaking and presentation skills.
• Adaptability – Adapts by adjusting behavior, routines, and habits to meet goals and changing circumstances, maintaining balance amid conflicting demands.
• Problem solving – Poses insightful questions, explores all sources for answers, uncovers hidden patterns, goes beyond the obvious, employs rigorous logic to understand problem origins, and devises creative, cost-effective solutions.

The successful and eligible candidates will receive a competitive compensation package that includes: health, dental, vision, life and AD&D, voluntary life, short-term and long-term disability, accident, critical illness insurance, hospital indemnity plan, employee assistance program, company-sponsored 401K retirement plan, holidays, cell phone stipend, and paid time off (PTO). Watterson is an E-Verify and Equal Opportunity Employer. Watterson conducts background checks as part of our hiring practices.

Requirements

Physical Requirements

• Sitting for prolonged periods.
• Operating a computer.

Experience/Education/Qualifications

• High school diploma or GED equivalent.
• Similar experience in a related position, preferred.
• Fluent in MS Office (Word, Excel, and PowerPoint).

Salary Description

$40,000 - $45,000