Office Assistant
Job Description
Job Description
Office Assistant – Itasca, IL
$48,000-$58,000 + Full Benefits, Above average PTO and more.
- Provide administrative support to ensure smooth, efficient operations across the office and production teams.
- Maintain accurate documentation, records, and reports to support compliance and operational requirements.
- Perform regular data entry for parts orders, inventory tracking, and customer or vendor information.
- Monitor and track order status, shipments, and deadlines to ensure commitments are met.
- Act as a liaison between internal departments (customer service, logistics, supply chain, and production).
- Support scheduling of meetings, deadlines, and project milestones to keep teams aligned.
- Assist with parts returns, warranty documentation, and related administrative follow-up.
- Identify potential bottlenecks proactively and escalate issues to ensure timely resolution.
- Support customer service team with accurate information and administrative follow-through.
Qualifications:
- 2–3 years of experience in an administrative, office coordination, or operations support role (automotive industry experience preferred).
- Strong organizational and time-management skills; proven ability to meet tight deadlines.
- Proficient in Microsoft Office Suite and comfortable with ERP/data entry systems.
- Attention to detail and accuracy when handling documentation and records.
- Proactive communicator who can collaborate across teams and resolve issues quickly.
- Ability to thrive in a fast-paced, deadline-driven environment.
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