Coordinator: Accounts Payable

Overview:

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.


We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.


If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Accounting and Analysis department in our Chicago office, as a Coordinator: Accounts Payable.

The Coordinator: Accounts Payable fulfills operational excellence for the U.S. Accounts Payable function by executing various recurring transactional activities and ensuring exemplary customer service delivery. Key responsibilities include processing vendor invoices and expense reimbursements, executing payment processes, reconciling transactions between internal and external systems, maintaining vendor master file records, fulfilling period close activities, and performing customer service support functions.

Essential Functions:

• Process vendor invoices in Accounts Payable systems either through single entry or file upload ensuring accurate and timely recording of invoice and financial information
• Timely review and process expense reimbursements submissions for coding accuracy of client and Firm charges and in compliance with Firm policy
• Generate weekly payment run proposals and perform research to validate invoices due
• Perform invoice reconciliation between the Firm’s financial system and the vendor’s statement or system and actively research/resolve differences
• Ensure various other invoice transactions including cancellations, payment application, and coding reclasses are processed accurately and within established deadlines
• Create, modify, or audit records in the vendor master file in compliance with Firm risk and control policies
• Research payment status, review check presentment exceptions, process stop payments, and create credit card payments using bank system applications
• Reconcile bank transaction activity with the general ledger and analyze/resolve differences
• Execute various period close functions to ensure client and Firm charges are recorded accurately, within the correct period, and compliant with regulatory requirements
• Continuously monitor the Accounts Payable Customer Support application and timely respond and resolve Firm and external party inquiries
• Complete special projects, requests and other tasks as assigned

Education/Training/Certifications:

• Bachelor’s degree in a related field. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job

Professional Experience:

• 3+ years of processing experience in a high volume Accounts Payable environment, required
• Knowledge of accounts payable principles, policies, and procedures, required
• Experience in a law firm Accounts Payable setting, preferred

Technical Skills:

• Intermediate proficiency in Microsoft Office Suite, required.
• Proficiency with an Accounting or ERP system, required
• Proficiency in Chrome River and Aderant software, strongly preferred

Performance Traits :

• Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
• Strong attention to detail, organizational skills and the ability to handle multiple projects
• Demonstrates a natural inclination toward providing exemplary customer service and upholding high standards of excellence
• Ability to work under pressure, meet deadlines with shifting priorities
• Cultivates strong relationships and fosters trust among customers and staff
• Strives for continuous improvement
• Applies disciplined organizational skills and effective prioritization
• Demonstrates resilience and composure in challenging situations
• Takes accountability for actions and outcomes
• Possesses a genuine propensity for self-reflection, collaboration and teamwork
• Demonstrates sharp critical thinking, problem-solving and analytical skills
• Is honest, trustworthy and reliable
• Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
• Must be a self-starter with a high level of initiative
• Strong customer service skills, able to anticipate needs
• Maintains confidentiality and exercises discretion
• Exercises solid strategic thinking and problem-solving skills

The typical pay scale for this position is between $58,000 and $76,000, although the actual wage or salary could be lower or higher if the candidate’s education, experience, skills and internal pay alignment are different from those specified.

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401(k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email [email protected]. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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