Temporary Internship Department Assistant

Status: Temporary, part-time, non-exempt

Schedule: Up to 18 hours per week from Jan 5 - May 29, 2026 - 3 days per week within business hours of 8.30am to 4.30pm, Mon-Fri - schedule to be determined

Reports to: Assistant Director, Internship Programming

Direct reports: None

Start date: January 5, 2026

Location: Chicago, IL, USA - hybrid role; one day in office (typically on Thursdays)

About Us

IES Global, headquartered in Chicago, is a not-for-profit study abroad and internship provider dedicated to transforming the lives of nearly 10,000 students annually through unparalleled study abroad experiences. We offer 400+ programs in 85 locations worldwide, partnering with 500 colleges and universities to create authentic educational experiences that exceed expectations.

IES Global comprises a collective of brands including IES Abroad, IES Internships, IES Customized & Faculty-Led Programs, and the Study Abroad Foundation (SAF). We champion meaningful academic and cultural education, integrate perspectives, prioritize student health and safety, and strive to better the world through our Global Good Commitment.

For 75 years, we have been a trusted leader in global education. We are committed to expanding access to study abroad, fostering a sense of belonging for everyone at IES Global, and building cultural competence among our students, partners, and staff worldwide.

When all people feel included and valued in the workplace, our work environment is enhanced, and our mission becomes more achievable. At IES Global, that looks like proudly bringing together top talent from across the globe with varying perspectives and expertise and enabling them to thrive at work.

Join us and become part of a community dedicated to creating global leaders and life-changing experiences.

Summary of Position

This temporary position will support IP's busiest advising season to support the influx of calls/emails around the time of IP summer application deadlines. This will also include pre-departure advising, and students' placement process.

Essential Job Responsibilities & Duties

• Follow up with students regarding incomplete application/missing documents.
• Perform data entry (Airtable database)
• Communicate with students via email and phone regarding general program questions and reminders
• Take meeting notes, coordinate action items
• Provide support/coverage for team as needed
• Assist in drafting visa and financial aid communications
• Perform other duties and projects as assigned

Experience & Qualifications/Skills

• Minimum one year of administrative and/or customer service experience.
• Experience with data entry also preferred.
• Ability to manage multiple tasks/projects, stay organized and meet deadlines under pressure
• Strong attention to detail
• Strong organizational skills
• Ability to take directions to meet organization needs
• Strong team player
• Strong written and oral communication skills
• Active listener

Education, Licenses and/or Certifications etc.

• Associate degree or equivalent related experience

Hiring Salary Range

$25 per hour

Benefits Eligible

No

How to Apply

All applicants should submit an application including cover letter, resume, and salary requirements by clicking 'Apply' at the top of this page.

Please visit for more information about working at IES Abroad. If you require an accommodation with the application process, please email us: [email protected].

Equal Opportunity Employment

IES Abroad is an equal opportunity employer and encourages applications from all qualified candidates. We strive to treat people with respect; fully utilizing employee's abilities and promoting workforce diversity.

We are proud to be an equal opportunity employer, and do not discriminate against any applicant on the basis of race, color, ancestry, sex (including pregnancy), age, national origin, citizenship, religion, marital status, disability, sexual orientation, gender identity and/or expression, veteran status, and/or any other status protected by applicable laws.