Reconciliation Specialist
- Review and reconcile vendor credit accounts to ensure accurate application of invoices, credit notes, and payments
- Investigate and resolve discrepancies related to billing, credit memos, and short payments
- Collaborate with Inventory Control, Parts Managers, and Finance teams to process adjustments and issue credit memos when needed
- Maintain detailed records of reconciliations and resolutions
- Communicate with internal customers to clarify outstanding balances and resolve any issues
- Monitor open credits and unapplied credits/debits to ensure proper allocation
- Follow internal controls and company policies related to billing and credit processes
- Continuously identify opportunities to improve reconciliation processes and reduce errors
- Run various DMS reports, review, communicate discrepancies
- Develop improved processes with field and corporate parts team to streamline workflow
- Monitor distribution emails to assist/locate problematic returns; create/redefine return processes to create uniformity across all branches
- Maintain the claims schedule for all locations, following up with location managers and vendors; cross checking distribution email
- Other duties as assigned
- High school diploma or GED or equivalent, Bachelor’s Degree preferred
- 2+ years in accounts receivable, billing, or reconciliation roles; experience in a high-volume transaction environment is an asset.
- Strong analytical and problem-solving abilities
- Attention to detail and high level of accuracy
- Proficiency in Microsoft Excel and DMS (e.g., Procede, CDK, Karmak)
- Excellent written and verbal communication skills
- Ability to prioritize and manage multiple tasks under tight deadlines
- Minimum 2 years of truck parts knowledge
- Compensation: $55,000-$65,000. Salary will be determined based on experience, competencies, certifications and education.
- Benefits:
- Medical Insurance
- Vision Insurance
- Dental Insurance
- Life and AD&D Insurance
- Disability Insurance
- Flexible Spending Account (FSA)
- 401(k) with company match
- Paid Time Off (PTO)
- Paid Sick Time
- Paid Holidays
- Additional voluntary benefits: We also offer a variety of other benefits including an Employee Assistance Program (EAP), Accident Coverage, Critical Illness, Cancer Insurance, Pet Insurance, and Identity Theft Insurance
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