Administrative Assistant (Chicago)
A finance company in Chicago is seeking an administrative assistant to join their team. This Administrative Assistant position offers a competitive salary of $50,000 – $60,000 and follows a highly desirable schedule of 7:30 AM – 4:30 PM. This is an engaging, medium-paced role ideal for someone who is highly professional, detail-oriented, and able to work independently while staying on top of daily responsibilities. This individual will play a key role in supporting both administrative and front office functions to ensure smooth and efficient day-to-day operations. Mack & Associates offers benefits including medical, PTO and 401k.
Responsibilities of the Administrative Assistant:
- Manage front desk operations, including greeting guests and handling incoming calls with a high level of professionalism
- Coordinate heavy scheduling and calendar management using Microsoft Outlook
- Provide administrative support to team members, including document preparation and data entry
- Handle incoming and outgoing mail, packages, and office correspondence
- Maintain office organization, supplies, and general upkeep of common areas
- Assist with meeting coordination, including preparing materials and setting up conference rooms
- Support internal processes and assist with ad-hoc administrative tasks as needed
- Serve as a reliable point of contact for office-related needs and ensure a positive office environment
Qualifications of the Administrative Assistant:
- Prior administrative or office support experience required
- Strong Microsoft Office skills, particularly Outlook for scheduling
- Highly professional demeanor with excellent communication skills
- Ability to work independently and take initiative without constant direction
- Strong organizational skills and attention to detail
- Comfortable managing multiple tasks in a medium-paced environment
- Reliable, proactive, and able to anticipate needs and follow through
B-1
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