Executive assistant

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Overview

We are currently seeking an Executive Assistant to provide operational support for the Healthcare line of business and executive-level support for the core executive team.

The individual must be dynamic, highly motivated, a quick thinker, possess excellent judgment and can complete tasks and projects quickly, with little to no guidance, anticipate business needs and prepare accordingly and react with appropriate urgency to situations that require a quick turnaround.

This role will handle confidential information, so a successful candidate will be expected to maintain strict confidentiality and exhibit discretion and professionalism in all activities, always reflecting the values and culture of JLL.



Essential Functions

• Drive, promote and coordinate internal events, leadership offsite meetings and support industry conferences.
• Coordinate restaurant reservations and hotel logistics.
• Schedule appointments, coordinate calendars, and manage heavy travel schedules for assigned team, which will include proactively identifying and providing solutions for calendar conflicts.
• Prepare and execute expense reports on a regular and timely basis.
• Perform various clerical duties including responding to/creating e-mails, photocopying, mailing documents, and answering phones
• Produce documents such as reports, memos, agreements, and PowerPoint presentations in a timely and accurate manner.
• Work independently and/or with a team on special and nonrecurring and ongoing projects at the request of the President and core executive team.
• Work with executive team on orchestrating strategic initiatives and special projects
• Maintain functional calendar of activities, meetings, and various events. Responsibilities to include collecting agenda items, communication materials, securing meeting resources (room booking, refreshments, etc.), notifying participants, preparing and/or assembling meeting materials, etc.
• Management of e-mail distribution lists and reports.
• Sort and distribute mail and draft written responses or replies by phone or e-mail when necessary. Respond to regularly occurring requests for information.

Qualifications

• A minimum of five years in a coordinator or administrative support role
• Skilled in Microsoft Office applications (Word, PowerPoint, Excel)
• Working knowledge of Adobe Creative Suite (InDesign) a plus
• Technologically savvy and a quick learner
• Strong communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple projects simultaneously with minimal direction
• Understanding of and commitment to client service
• Positive team player comfortable with shifting priorities
• Comfortable with taking charge and dealing with ambiguity to achieve successful outcomes

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.