Administrative Assistant (EEP)

Job Description

Job Description

POSITION SUMMARY

Provide administrative assistance to school principals, clinical supervisor and staff assigned to all educational programs.

This position will work approximately 244 total days each school year (August – July). This will include the regular school year and the extended school year (summer school).

CORE ACCOUNTABILITIES

Support School Administrators and Staff

• Serve as administrative assistant to the school Principal, Assistant Principal and Clinical Supervisor in scheduling of appointments, fielding phone calls, filing and typing correspondence.
• Document daily dismissals and tardies.
• Assist with intake needs, i.e. assemble paperwork, coordinated schedules and collect student attendance and track input into Skyward and EEP Power Attend.
• Assist with collection of full and part-time employee, homebound, and substitute time sheets.
• Complete data entry for required reports.
• Monitor and prepare monthly EEP attendance report, distribute said reports to respective school districts

Maintain Student Records and Files

• Collect, copy and mail weekly progress reports for EEP students
• Maintain all correspondence as related to student suspensions to parents, school districts, and other necessary personnel
• Oversee records for all EEP students by:
  • Setting up files
  • Filing correspondence
  • Typing report cards and attendance letters
  • Submit record requests as needed
• Type and disseminate student contracts for EEP intakes; obtain necessary signatures
• Close files and records for all dropped students and return contents to home districts
• Establish and maintain current and updated student files

Welcome and Assist Individuals

• Answer phones, take and distribute messages, file and provide information to incoming calls related to school inquiries.
• Screen office referrals; nurse visits, SRO and general requests for administrator referrals.
• Greet and sign in guests, parents and other visitors.

Additional Support

• Assist with staff development activities and other student and parent special events by ordering food, decorations, and other supplies.
• Prepare handbooks and documents annually; typing, copying and assembly
• Participate in staff meetings, conferences, training sessions and workshops as assigned.
• Demonstrate familiarity with policies, performance standards and the agency's Mission, Vision and Core Values.
• Exhibit a positive attitude and maintain friendly and respectful relations with staff, students and families.
• Be a contributory team member in a positive/productive manner.

QUALIFICATIONS

1. Three years of administrative assistance preferred.
2. Desire to assist students with special needs in a learning environment.
3. The ability to work and interact with all school personnel and students in a cooperative, collaborative and courteous manner.
4. Ability to work under stressful situations.
5. Able to build effective rapport with student population.
6. Must have effective organizational skills, time management, and flexibility in order to meet staff and students' needs.
7. Have a willingness to assume any responsibilities appropriate for the position.
8. Support the Mission, Vision and Core Values of the agency.

CYHS CORE VALUES

Commitment - Meeting the needs of those we serve through professional services.

Demonstrates a clear commitment to the agency's mission by exhibiting a shared concern for team members and clientele above personal interest. Has a healthy, manageable and sustainable commitment to doing a job well and going above and beyond when it is truly required. Supports fundraising. Embraces new approaches and discovers ideas to create a better client experience. Establishes goals, clarifies tasks, plans work and actively participates in meetings. Pursues self-development that enhances job performance.

Compassion – Unconditional empathy for all.

Listens attentively to others and demonstrates an openness toward understanding concerns, feelings and needs. Makes wise assessments and adjusts behavior and style to effectively address situation. Works effectively with people of different backgrounds, abilities, opinions, and perceptions.

Service - Community support through professionalism, accessibility, and advocacy.

Demonstrates a desire to serve others and fulfill community needs. Exhibits competence, good judgement, reliability, and polite behavior in order to meet the expectations of clients and the agency. Strives to provide service by means of advocacy.

Integrity - Upholding honesty, ethical principles and moral values.

Takes responsibility for one's own actions. Acknowledges weaknesses and easily admits mistakes. Accurately assess personal feelings, strengths and limitations and how they impact relationships. Makes sound judgements and transfers learning from one situation to another.

Teamwork - Collaboration among programs to reflect a diversity of ideas and service delivery.

Builds effective, supportive working relationships with team members. Reaches out to others in different programs for ideas, points out the contribution of others, shares credit, emphasizes team over self, and defines success collectively rather than individually. Seeks first to understand the other person's point of view and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Willing to assist other agency employees when they need help and willing to share ideas with others. Able to adjust behavior and style to adapt to needs of others on the team.