Day School Administrative Coordinator

Job Description

Marklund is hiring a Day School Administrative Coordinator in Elgin!

Would you like to make a difference in the lives of others and be appreciated for what you do?

Join us in making everyday life possible for individuals with profound disabilities and love your job!

Marklund is seeking highly motivated and mission-centered individual for the position of Day School Administrative Coordinator. This is a full-time position based out of Marklund's Nathan Education Center in Elgin, IL. This position has a schedule of Monday - Friday, 8 AM - 4 PM. This starting rate is $19/hr - $20/hr based on qualifications and experience.

Candidates must be able to perform the essential functions of the job and to meet its functional and environmental requirements.

Who We Are:

Marklund is a nonprofit organization that provides residential, educational and therapy services to infants, children, teens and adults with serious and profound developmental disabilities and special healthcare needs. With three residential locations – the Marklund Hyde Center in Geneva, the Marklund Philip Center in Bloomingdale, and the Marklund Wasmond Center in Elgin, it is currently home to nearly 178 residents. The Marklund Day School offers Multi-Needs and Life Skills programs for children and young adults with multiple medical needs, and those diagnosed on the autism spectrum. In addition, our Community Day Services program at each site is a therapeutic day program for adults who reside at Marklund and those who come in from the community.

Marklund provides a rich culture where everything we do contributes to our mission of “making everyday life possible for individuals with profound disabilities.” Each and every employee’s job contributes to Marklund’s vision of providing a happy, safe purpose-filled life for every individual with intellectual and development disabilities, and is integral to enhancing the lives of the individuals we serve. As part of our private, not-for-profit network of services, you will learn what it’s like to have the individuals we serve not only change your career, but also change your life.

Responsibilities include:

• Operation of front desk (answering phones, opening and delivering mail, greeting visitors)
• Facilitate Staff meetings & maintain meeting minutes
• Communicate with all staff regarding completion of required paperwork
• Maintain regulatory records per DHS & IDPH regulations
• Ensure staff changes are processed to Human Resources and facilitate hiring process
• Schedule appointments and maintain Outlook Calendar for Administrator
• Liaison to staff, volunteers, and parents
• Other duties as assigned

Please note that this job summary is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

As an equal opportunity employer, Marklund respects and supports diversity, equity and inclusion as part of our work environment.

Are you ready to contribute to Marklund’s mission and vision, and become an integral part of enhancing the lives of the individuals we serve?

Apply Today!

Experience and Skills

Qualifications:

• Excellent organizational skills and attention to detail.
• Extensive knowledge of office management systems and procedures.
• Ability to operate general office equipment.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite.
• Ability to maintain confidential information.

Education and Experience:

• High school diploma or equivalent required
• Three years of Administrative Assistant or clerical experience preferred.
• Experience in a nonpublic or public-school system preferred.

Job Benefits

When you join the Marklund team, you receive the following:

Compensation & Benefits we offer YOU

Full-Time Employees:

• Competitive Pay
• Medical, Dental and Vision Insurance Plans
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Company PaidLife Insurance for all FT employees
• Voluntary Life Insurance
• Voluntary Long-Term Disability
• Voluntary Short -Term Disability
• Paid Time Off (PTO)*
• *School Employees Receive “Closed Days” and Sick/Personal
• PTO Cash-In & Conversion Twice Per Year
• Tuition Reimbursement
• Extended Sick Bank
• 7 Paid Holidays per Year

Full-Time and Part-Time Employee Benefits:

• Competitive pay
• Credit Union Membership
• Retirement Savings Plan – eligible upon hire
• Marklund matches up to 5%

Ways we appreciate YOU

• Annual Employee Recognition Dinner and Celebration
• Years of Service Awards and Gifts beginning at 5 years
• Claire Haverkampf (founder) Annual Commemorative Award
• You Caught My Eye – Monthly Employee Award
• Thanksgiving Turkey
• Employee Referral Bonus Program
• Employee Assistance Program

Training & Growth Opportunities for YOU

• We promote from within whenever possible
• You are paid while you train:
• In-House Training Programs
• Leadership Training Program
• Employee Workshops on a variety of topics

Benefits/Programs subject to change.