Secretary - Associate Superintendent

NOTICE OF VACANCY

April 28, 2026

Location

• Dr. David L. Fields Administrative Service Center

Effective

• June 30th, 2026

General Qualifications

• High school diploma required; Associates’ Degree and/or advanced training in secretarial office procedures preferred
• Minimum of five years’ successful experience in secretarial field
• Demonstrated working knowledge of Skyward School Business Suite, preferred
• Demonstrated working knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Google Docs, Sheets, Slides, etc…)
• Demonstrated ability to appropriately interpret rules, regulations, and policies
• Demonstrated ability to establish and maintain effective working relationships with employees and the public
• Demonstrated ability to use discretion in handling sensitive and confidential information
• Demonstrated ability to make independent decisions and guide/lead others
• Expert ability to prioritize, plan, schedule and organize multiple tasks simultaneously and when under pressure
• Demonstrated eagerness to seek and utilize technology to increase efficiency, organization, accuracy, and compliance
• Demonstrated willingness to quickly and thoroughly learn and successfully utilize systems and processes, i.e. data management systems
• Demonstrated ability to enhance a culture where employees feel valued and appreciated
• Appreciation for the resources of a culturally, academically, and ethnically diverse community
• Demonstrated excellence in customer service skills - oral and written

Essential Job Responsibilities

• Act as administrative assistant to the Associate Superintendent
• Interpret administrative policies and decisions and act accordingly
• Conduct research on educational topics and prepare synopsis of same
• Coordinate and maintain calendar of meetings, appointments
• Prepare materials for meetings and appointments
• Independently draft correspondence
• Utilize independent judgment in carrying out duties of the office
• Schedule and arrange for conferences, appointments; prepare materials
• Maintain the Associate Superintendent’s calendar
• Make travel arrangements, process paperwork, and submit documents to the Business Office
• Meet a flexible work schedule as required/needed
• Protect sensitive and confidential information
• Effectively perform functions of the job under pressure
• Take telephone calls and answer inquiries
• Process emails and postal mail
• Demonstrate excellent oral and written communication skills
• Require a minimum of supervision in recommend and implementing innovation and efficient means of accomplishing office tasks
• Provide outstanding customer service
• Assemble and summarize information
• Develop and maintain a professional working relationship with Board of Education members, District 118 staff, and community members
• Continue professional development through reading, attendance at conferences, academic studies, and participation in associations related to areas of responsibility
• Maintain poise and emotional stability in the full range of professional responsibilities
• Perform other duties as required
• Maintain a list of specific tasks respective of the position
• Maintain standards specified in Professional Performance Expectations for District 118 Employees

Reports to

• Assoicate Superintendent

Terms of Employment

• 237 days position with salary and benefits to be determined by the Board of Education

To Apply

• External Applicants : To be considered, applicants must complete an online application packet including a letter of specific interest and a resume.
• District No. 118 Employees : If you are qualified for this position, please complete an online application packet including a letter of specific interest and a resume. If this is a lateral position, please submit a completed Intra-District transfer form to Human Resources.
• A minimum of three references must be included on the application - one character reference and two former supervisors or evaluators.

Professional dress is required.

Kimberly D. Pabst

Director of Human Resources

Danville Community Consolidated School District No. 118

110 East Williams Street, Danville, IL 61832

Phone: (217) 444-1050, Fax: (217) 444-1052

Email: [email protected]

An Equal Opportunity Employer

April 28, 2026