Onboarding Coordinator

Job Title: Onboarding Coordinator

Location: Chicago, IL

Industry: Nonprofit

Compensation: $23–$26 per hour

Work Schedule: Monday–Friday – 3 days in/2 remote

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is hiring for our client, a well-established nonprofit organization serving diverse communities throughout the Chicago area. This organization is mission-driven and committed to making a meaningful impact through community-based services and programs.

Job Description:

The Onboarding / HRIS Coordinator will support day-to-day human resources operations with a focus on onboarding administration, HR systems management, and recruitment coordination. This individual will play a key role in ensuring a smooth candidate experience from offer stage through start date while maintaining accurate records within the HRIS.

This is a 2 to 3 month project with potential for permanent placement based on performance and business needs.

Key Responsibilities:

• Coordinate and track the full onboarding process, including offer documentation, pre-employment requirements, and background screenings
• Maintain consistent communication with candidates to ensure completion of onboarding steps such as fingerprinting, documentation, and scheduling updates
• Serve as a liaison between candidates and hiring managers to provide timely updates on start dates and onboarding progress
• Post and manage job openings within the applicant tracking system and external job boards
• Conduct professional reference checks and document findings appropriately
• Generate and maintain reports within the HRIS to support HR operations
• Assist with employee engagement and recognition initiatives
• Contribute to process improvement efforts to enhance onboarding efficiency and accuracy
• Support additional HR projects and operational needs as assigned

Qualifications:

• Minimum of 2 years of experience in Human Resources
• Experience working with UKG a must
• Strong technical proficiency, including Microsoft Office Suite and Microsoft Teams
• Excellent written and verbal communication skills with the confidence to follow up proactively
• Highly detail-oriented with strong organizational skills
• Comfortable working independently with minimal supervision while knowing when to escalate questions
• Professional, polished demeanor with the ability to navigate a fast-paced environment

Perks:

• Hybrid flexibility after initial onboarding week
• Opportunity to gain hands-on HRIS and onboarding experience
• Exposure to a mission-driven nonprofit environment
• Collaborative and supportive HR team environment

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.