Administrative Assistant

Job Description:

General Summary:

The Administrative Assistant will support various departments in the Ghafari office. The Administrative Assistant will be well organized with strong communication skills and be able to work independently on assigned projects.

Primary Responsibilities

• Provide reception area support by receiving and screening calls.
• Schedule and coordinate meeting arrangements.
• Order meeting meals, flower arrangements/gift baskets for employees and clients.
• Greet guests and provide refreshments when needed.
• Assist with travel arrangements for the Ghafari office.
• Lend support and assistance to executives in the preparation and editing of projects, speeches, client and employee events, presentations, and creating reports.
• Maintain and communicate the conference calendar.
• Communicate with clients as requested.
• Perform general administrative tasks for the Ghafari office utilizing MS Office and Outlook.
• Proactively track and facilitate the production of direct mailings for all business units.
• Coordinate with office staff in keeping the office organized and neat.
• Communicate and coordinate visitor & guest access with the main reception desk and/or building management.
• Communicate and coordinate work orders & service requests with building management.
• Manage and track cameras, laser measurement devices and other office-owned tools/instruments.
• Manage and track petty cash funds.
• Perform related duties as assigned.

Required Education and Experience

• Associate’s degree preferred
• Minimum 3 years’ experience in an Administrative Assistant capacity.

Additional Skills

• Intermediate skills in Microsoft Suite software.
• Excellent oral and written communication skills.
• Positive and enthusiastic demeanor in a fast-paced environment.
• Excellent organizational skills, detailed oriented and able to manage multiple projects.
• Ability to work independently and on a flexible schedule.
• Professional manner and approach.

Benefits:

The hourly pay rate for this position is $18.00 to $20.00. Individual pay is based on factors such as relevant experience, job-related skills, education, and training.

Since 1982, Ghafari Associates has taken a personal approach to highly technical projects in complex markets including: aviation, manufacturing, healthcare, retail, hospitality, K-12 and higher education. As a global team of engineers, architects, process designers, and consultants we blend insight with technological innovation helping clients elevate their efficiency, sustainability, and impact.

Continuously rated a Top Workplace to Work, Crain’s Cool Place to Work, and a Best and Brightest company to work for in the US, Ghafari has made a name for itself through our culture, employee benefits, and portfolio of projects.

Over a quarter of Ghafari employees have diverse identities that are championed by our growing approach to Diversity, Equity, and Inclusion. Ghafari supports hybrid and in-office work environments.

Through career mapping, Ghafari employees are encouraged to seek licensure, coached for knowledge growth, and provided opportunities for management and mentorship roles if interested. Our robust internship program recognizes undergraduate and graduate students from across the world, having an over 90% success rate of hiring our interns after graduation.

Join our team and work on forward-thinking projects all around the world. Ghafari’s global reach creates an environment where individuals can build professional relationships while building sustainable and cutting-edge facilities. Are you ready to take that leap? Apply Now!

Ghafari Associates, LLC is an Equal Opportunity / Affirmative Action employer and is committed to providing reasonable accommodations to individuals with disabilities in the employment application process. If you need an accommodation due to a disability in order to use our online system to apply for a position at Ghafari Associates, LLC, you may apply for positions in the following ways:

Connect to our job portal (
By fax at 313.436.8624; Attn: Human Resources
By mail at 17101 Michigan Avenue, Dearborn, MI 48126; Attn: Human Resources
In person at 17101 Michigan Avenue, Dearborn, MI 48126.
By email at [email protected]
If there are any questions or additional accommodations that are required, please contact 313.441.3000 for assistance.

It is Ghafari Associates, LLC’s policy not to discriminate in its employment and personnel practices because of a person’s race, color, creed, religion, sex, national origin, age, weight, height, marital, pregnancy or parental status, sexual orientation, gender identity, genetic information (including family medical history), political affiliation, military service, status as a qualified individual with a disability or a protected veteran, or any other classification protected by federal, state or local law or ordinance.