Facilities Coordinator

About the Role

The Facilities Coordinator supports daily workplace operations to ensure a safe, functional, and welcoming environment for employees and visitors. This person serves as a key point of contact across the office, providing exceptional customer service while managing front desk coverage, facilities requests, vendor coordination, conference room support, inventory management, and general workplace operations.

This role is ideal for someone organized, personable, responsive, and comfortable balancing routine tasks with real‑time needs.

Key Responsibilities

Reception & Front Desk Coverage

• Provide front desk coverage during lunch, breaks, and when the primary receptionist is unavailable
• Greet employees and visitors in a professional and friendly manner
• Respond promptly to inquiries, requests, and issues
• Assist with lockouts and coordinate access support

Facilities Operations & Maintenance

• Submit and manage building work orders
• Coordinate vendor repair calls and service appointments
• Oversee desk and furniture repairs through vendor coordination
• Respond to minor facilities issues and spills
• Support printer maintenance and repair needs
• Assist with conference room setup or reconfiguration

Conference Rooms & Shared Spaces

• Reconcile and monitor conference room calendars
• Conduct daily meeting room checks
• Restock meeting room refrigerators
• Assist with catering orders and setup

Mail, Shipping & Deliveries

• Receive and distribute incoming mail
• Manage outgoing mail and USPS drop-offs
• Handle FedEx shipments, tracking, and delivery logistics

Inventory, Supplies & Refreshments

• Place and manage office supply orders
• Order, receive, and restock coffee, snacks, and refreshments
• Conduct daily and scheduled restocking
• Track inventory levels and maintain accurate records
• Perform weekly refrigerator clean-outs

Technology & Workplace Support

• Coordinate laptop recovery
• Process printing requests
• Support employee seat changes and maintain floor plan updates
• Maintain workstation name plates

Qualifications

Required

• Previous experience in facilities, office services, or workplace operations
• Strong customer service orientation with a friendly and solution-focused approach
• Excellent verbal and written communication skills
• Ability to work collaboratively with the team while independently managing daily tasks
• Strong organizational and time-management abilities
• Comfortable managing both recurring tasks and unexpected requests
• Ability to lift, move, and stock supplies as needed

Preferred

• Security training and/or related experience
• First Aid and CPR certification
• Experience supporting front desk or employee-facing functions in a corporate environment

Job Type & Location

This is a Contract position based out of Chicago, IL.

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Chicago,IL.

This position is anticipated to close on Mar 12, 2026.

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.