Administrative Assistant II

Job No.

Contact: Carolyn O’Donnell (985) 603-1770 or [email protected]

Location: Channahon, Illinois 60410

Pay Rate: $29-$34/hr.

MAIN FUNCTIONS

Administrative Assistant/Occupational Health Technician is assigned to assist with the coordination of health centers activities/services and, in some cases, perform clinical tests specific to occupational evaluations.

Core Responsibilities

• Organizes and expedites workflow through health center - answers phones and greets visitors (employees, contractors and vendors), schedules appointments, maintains calendars and answers questions or initiates follow-up action as needed
• Reviews, prioritizes and distributes incoming mail; prepares outgoing mail and packages for shipment
• Reviews invoices for goods/services received; processes invoices for payment electronically and sets up new vendors
• Ensures control of access to secured areas and notifies security of visitors to site
• Completes daily calibration of equipment and arranges for annual servicing/calibration of test equipment; maintains records as needed\
• Provides administrative support to a department or individual.
• Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail. May work on special projects to include recording, compiling, retrieving, reporting and analyzing information.
• Must be able to multi-task and prioritize.
• Strong communication skills and organizational skills are required.
• Proficiency with MS Office required.
• Works with moderate work direction, and can identify issues/problems but may need assistance in resolving.

Schedules health assessments according to monthly health surveillance recall

• Enters medical data, test results, and completed health assessments for review and sign off
• Reviews employee medical questionnaires for completeness and referral
• Measures vital signs and records results-willing to train
• Conducts medical tests (e.g., pulmonary function tests, electrocardiograms, vision tests, audiograms)-willing to train
• Performs specimen collection (e.g., drug and alcohol collection)-willing to train

SKILLS AND QUALIFICATIONS

Excellent verbal and written communication skills, MS Office (Word, Excel and PowerPoint) SharePoint and email systems, strong administrative coordination abilities, customer service experience

Education : High School Diploma or GED

Pay: $29.00 - $34.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Referral program
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Administrative Assistant : 4 years (Required)
• Occupational Health Tech: 1 year (Preferred)
• SharePoint: 1 year (Required)
• Medical office: 1 year (Preferred)

Ability to Commute:

• Channahon, IL 60410 (Required)

Work Location: In person