Administrative Support Specialist

Job Description

Job Description

Job Title: Administrative Support Specialist

Location: Lincolnshire, IL

Industry: Non-Profit

Compensation: $20.00 – $25.00 / Hourly (contract)

Work Schedule: Monday–Friday, 9:00 AM–4:45 PM (100% on-site, 37.5 hours/week)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is hiring for our client, a mission-driven non-profit organization that supports professionals through education, training, and resources. They have a small, collaborative team and a positive work environment where everyone contributes to the success of the organization.

Job Description:

We are seeking a detail-oriented Administrative Support Specialist to join our client’s team on a contract-to-hire basis. This role is essential in ensuring smooth day-to-day office operations, providing excellent customer service, and supporting events and programs. The ideal candidate is organized, proactive, and thrives in a team-oriented environment.

Key Responsibilities:

• Serve as the first point of contact by answering phones, greeting visitors, and managing incoming communications.
• Support administrative tasks such as mail processing, supply inventory, and vendor coordination.
• Assist with meeting logistics, including scheduling, preparing materials, and follow-up tasks.
• Prepare and distribute event materials, name badges, and surveys for conferences and meetings.
• Maintain organized documentation and ensure accurate data entry across various systems.
• Collaborate with team members to ensure smooth execution of office operations and events.

Qualifications:

• 2–5 years of administrative experience, preferably in a non-profit or association environment.
• Strong organizational and multitasking skills with great attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, Zoom, Teams, and general database applications.
• Customer-service focused with a professional demeanor.
• Experience supporting events or conferences is a plus.

Additional Details:

• Candidate must be comfortable working fully on-site.
• This position has potential to convert to a permanent role based on performance.

Perks:

• Opportunity to join a tight-knit, supportive team.
• Exposure to event coordination and association operations.
• Parking is available on-site.
• Chance to travel to annual conferences (based on business needs).

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.

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