Lead Facilities Coordinator

Job Description

Job Description

Seeking a Lead Facilities Coordinator to oversee all aspects of office operations and maintenance for a prestigious law firm in downtown Chicago

This Jobot Job is hosted by: Dana Paulo
Are you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume.
Salary: $60,000 - $85,000 per year

A bit about us:

We are a dynamic law firm committed to excellence and innovation. Our collaborative environment promotes success for our clients and team members alike. We offer opportunities for professional growth, comprehensive training, and the chance to work alongside top talent on matters that make a difference.

Why join us?

Work with a top-tier legal organization that values operational excellence and invests in creating an outstanding workplace environment. We're seeking a Lead Facilities Coordinator to oversee all aspects of office operations and maintenance for a prestigious law firm in downtown Chicago. This is a hands-on leadership role ensuring a productive, professional environment for attorneys, staff, and clients. You'll manage vendor relationships, coordinate office projects, and serve as the go-to person for all facilities needs.

Job Details

Schedule: Monday-Friday, 8:30 AM - 5:00 PM (onsite required)

What You'll Do:

Maintain all office facilities, furniture, and equipment through daily walkthroughs and proactive issue resolution
Manage relationships with building management, maintenance teams, and external vendors for repairs, installations, and facility improvements
Oversee cleaning services and ensure office standards are consistently met
Coordinate office moves, renovations, and space planning projects from start to finish
Manage supply inventory and vendor relationships to ensure cost-effective purchasing
Prepare workspaces for new hires and visiting personnel, including hoteling office setup
Lead fire safety team coordination and emergency response training initiatives
Provide backup support for reception, mail services, and hospitality functions as needed
Handle conference room setup and meeting preparation to support client-facing events
Maintain accurate records for furniture inventory, space allocation, and floor plans

What You Need:

3-5 years of facilities or maintenance experience (Associate's Degree preferred, but relevant experience considered)
Strong understanding of office services operations including inventory management, budgeting, and vendor negotiations
Exceptional customer service mindset with ability to support all levels of personnel
Proven leadership skills and sound decision-making abilities
Excellent organizational skills with ability to manage multiple concurrent projects
Proactive, hands-on approach with strong problem-solving abilities
Professional written and verbal communication skills
Proficiency in Microsoft Office Suite with ability to quickly learn new software systems
Flexibility to work occasional early mornings, evenings, or weekends for vendor projects and events

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.

Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).

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Company Description

Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.\r\n\r\nFounded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).\r\n\r\nReady to find a good job? Create your profile today at Jobot.com.