Accounting Officer

Accounting Officer

Division of Public Safety

We are now accepting applications for an Accounting Officer to assist with business functions for the Division of Public Safety.

Duties & Responsibilities:

• Process departmental purchases using various purchasing mechanisms (P-Card, T-Card, iBuy and Purchase Orders). Verify the accuracy of the chosen fund, availability of funds, appropriateness of transaction and confirm that the purchase follows University policy and procedure.
• Process and review vendor invoices for completeness and accuracy, which includes verifying the item description, quantity, unit and extended prices, with the items ordered.
• Reconcile P-Card transactions and monthly statement. Ensure all charges are allowable and properly coded according to University policy. Record deposit receipts into the Business Office Log for tracking and reconciliation.
• Arrange travel, manage travel expenses and process reimbursements. This includes airfare, hotel reservations, rental cars, etc. for Division staff.
• Process labor redistributions and Journal Voucher transactions.
• Process billing for the department.
• Resolve problematic purchases, reimbursements and any other problematic transactions while working with University Payables, Purchasing or other campus unit as necessary to resolve issues.
• Manage the DPS general email, respond to requests promptly or route email as needed. Manage the storage and disposal of financial documentation. Other duties as assigned.

Minimum Qualifications:

• High school diploma or equivalent.
• Any one or combination totaling two (2) years (24 months) from the categories below:
  
  • Course work in accounting, as measured by the following conversion table or its proportional equivalent:
    
    • 9 semester hours equals two (2) years (24 months)
  • Course work in any discipline as measured by the following conversion table or its proportional equivalent:
    
    • 30 semester hours equals one (1) year (12 months)
    • Associate's Degree (60 semester hours) equals eighteen (18) months
    • 90 semester hours equals two (2) years (24 months)
  • Work experience in bookkeeping, office support, or closely related experience.

Knowledge, Skills and Abilities:

• Strong written and verbal communication skills.
• Knowledge of basic business administration and public administration.
• Basic knowledge of current law enforcement and criminal justice organization and operations.
• Working knowledge of University structure, organization and administration.
• Working knowledge of University policy and procedure related to purchasing, travel, grants and contracts.
• Working knowledge of laws defining the delivery of government contracts issued to various University departments.
• Working knowledge of various software and web-based programs; Microsoft Word, Access, Excel, Banner, EDDIE (Enterprise Data Delivery Information Environment), Chrome River, iBuy, FABWEB, DocDIRECT.
• Ability to complete work within established deadlines with strong attention to detail.
• Knowledge of University policies and procedures related to payroll, purchasing, travel, grants and contracts.
• Ability to handle confidential information appropriately.

Appointment Information:

This is a 100% full-time Civil Service 3852 - Accounting Officer position, appointed on a 12-month basis. The expected start date is as soon as possible after the close of the search. The negotiated hourly wage for this position is $22.54. Salary is commensurate with qualifications and experience.

Immigration sponsorships are not available, and this position requires residency in the State of Illinois within 6 months of hire.

For more information on Civil Service classifications, please visit the SUCSS web site at .

Application Procedures & Deadline Information:

Applications must be received by 6:00 pm (Central Time) on August 11, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Jen Cochrane at [email protected]. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits .

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing [email protected] .

Requisition ID : 1031896
Job Category : Administrative Support
Apply at:

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University of Illinois Urbana-Champaign
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52 E. Gregory Dr.
Champaign, IL 61820
217.333.2137 | [email protected]
humanresources.illinois.edu