Accounts Receivable Specialist

Job Description

Job Description

Cobra Concrete Cutting Services Co is seeking a detail‑oriented Accounts Receivable Specialist to support essential day‑to‑day accounting functions. The Accounts Receivable (AR) Specialist is responsible for managing all activities related to customer billing, payment processing, collections, and account reconciliation. This role ensures timely and accurate invoicing, maintains healthy cash flow, and supports the company's financial stability through effective communication with customers, project managers, and internal teams.

Cobra Concrete Cutting Services Co. is the Midwest's leading provider of concrete sawing and drilling services. We are known for our unwavering commitment to client satisfaction and safety, backed by a proven reputation and track record. With offices serving Illinois, Wisconsin, Indiana, Missouri, Iowa, and Michigan, we continue to deliver reliable, high‑quality service across the region.

Key Responsibilities:

• Prepare and issue accurate invoices for services in accordance with company policies and customer requirements

• Verify billing details such as purchase orders, contracts, pricing, quantities, and supporting documentation

• Maintain organized billing records and ensure timely submission to customers or third‑party portal

• Respond to incoming billing inquiries from clients via phone, voicemail and emails promptly

• Reconcile invoices against approved tickets/project documentation; resolve discrepancies with PMs/estimators

• Monitor AR aging reports and follow up on outstanding balances

• Contact customers via phone or email regarding past‑due accounts, discrepancies, and payment status

• Apply customer payments, credits, and adjustments to accounts accurately

• Research and resolve payment discrepancies, short-pays, and unapplied payments

• Prepare bank deposits and record cash receipts in the accounting system

• General administrative support (route calls, issue Certificates of Insurance and waivers, assist with Certified Payroll reporting)

• Additional duties as requested to support a fast-growing organization

Qualifications:

• 2+ years prior Billing & Account Receivable experience in the construction industry preferred
• Ability to work independently in a time sensitive environment & strives in a team-oriented environment
• Advanced user skills in data entry, client services & communications

• Strong written and verbal communication skills

• Ability to follow written and verbal instructions

• Strong organizational, analytical, and problem‑solving skills

• Ability to manage multiple priorities in a fast‑moving environment

• Works well independently and collaboratively

• Advanced Microsoft Office and typing skills

• Flexible and adaptable with a positive attitude

• Stable and growing organization with over 26 years in operation with multiple branch locations and expanding service lines
• Health Benefits: Blue Cross Blue Shield medical plans with low deductibles and generous employer contributions
• Short‑ and long‑term disability insurance fully paid by the employer
• $50,000 life insurance policy fully paid by the employer
• Nine paid holidays annually
• Paid Time Off (PTO) for vacation, medical, or personal needs
• Additional perks including company events, holiday celebrations, and performance bonuses