Executive Administrator

Job Title: Executive Administrator

Location (city, state): Rosemont, IL (Hybrid – in office at least 2 days per week depending on CEO schedule)

Industry: Nonprofit/Association (mission-driven)

Pay: $90,000 – $100,000 annually

Benefits: This position is eligible for health coverage (medical, dental, vision, life, and disability), 401(k) with company match plus annual contributions, paid time off with vacation rollover, sick days, paid holidays, additional culture/heritage and volunteer days, and a paid winter closure.

About Our Client:

Our client is a mission-driven nonprofit association that plays a vital role in advancing and supporting its field. With a collaborative culture and national reach, the organization values professionalism, integrity, and innovation while offering employees an engaging, flexible, and rewarding workplace.

Job Description:

The Executive Administrator will provide direct support to the Chief Executive Officer (CEO) while coordinating external relations on behalf of the executive office. This role ensures smooth daily operations, manages sensitive communications, and strengthens relationships with partners, board members, and stakeholders. The ideal candidate is highly organized, adaptable, and able to balance fast-paced demands with professionalism and discretion.

Key Responsibilities:

• Manage executive calendar, travel, meetings, and expenses.
• Draft correspondence, presentations, and handle confidential communications.
• Prepare briefing materials and ensure the CEO is ready for all engagements.
• Support governance activities and board-related initiatives.
• Oversee executive office budget, records, and organization.
• Serve as liaison with internal teams and external stakeholders.
• Coordinate outreach efforts, events, and relationship-building activities.
• Track and flag opportunities for proactive external engagement.

Qualifications:

• 3–5 years of executive support or external affairs experience.
• Nonprofit, healthcare, or mission-driven industry background preferred.
• High school diploma required; advanced education a plus.
• Proficiency with Microsoft Office Suite and Zoom/Teams.
• Strong communication skills with the ability to serve as a professional gatekeeper.
• Highly organized, detail-oriented, and able to manage multiple priorities.

Perks:

• Hybrid/flexible work schedule.
• Compressed 4-day work week.
• Annual merit increase opportunities.
• Discretionary bonuses for special projects requiring additional time/effort.
• Staff recognition and appreciation programs.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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