Corporate Receptionist

Description

Job Overview:

As a Corporate Receptionist, you’ll be responsible for presenting the first and foremost impression of FirstService to the general public. Your responsibilities will include greeting visitors, answering telephone calls, taking messages in a professional and efficient manner, and performing various clerical duties to support office operations.

This role is available at our downtown Corporate office located in Chicago, Illinois. This is an in-person position, with a weekly schedule of Monday through Friday, from 8:45 AM to 5:00 PM.

Your Responsibilities

• Greet visitors as they enter the office.
• Answer telephone, screen calls, take and relay messages.
• Provides information to callers and transfer callers to the appropriate person.
• Maintains sign-in and sign-out procedures for visitors.
• Provide general clerical and administrative support to office employees.
• Coordinates and maintains the schedule for the conference rooms and conference telephone lines.
• Prepares out-going mail and receives and sorts incoming mail.
• Calls messenger service for package deliveries.
• Orders business cards, name plates, and office placards.
• Updates and manages various Company contact lists.

Skills & Qualifications

• Associate’s degree or higher in Business or a related field, or equivalent experience in an administrative capacity.
• 1 year of administrative experience, preferably in a property management, hospitality, or service-related industry.
• Works effectively with coworkers, clients, customers, and others by sharing ideas in a constructive and positive manner; addresses problems and issues constructively to find mutually acceptable and practical business solutions.
• Must possess a high energy attitude and an ability to multi-task/prioritize different projects at any given time.
• Superior oral and written communication skills.

What We Offer

As a full-time associate, you will be eligible for full comprehensive benefits including your choice of multiple medical plans, dental, vision, life insurance, short-term and long-term disability, legal, identity theft, and pet insurance. You will also be eligible for company-paid life insurance and benefits from our employee assistance program. In addition, you will be eligible for paid time off, paid holidays, tuition reimbursement, and a 401(k) with company match.

Compensation

$ 22.00 - $22.40 / hour

Disclaimer Statement

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel [email protected].

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at [email protected]; we will respond in accordance with Local Law 144, within 30 days.