Billing Coordinator

Position Summary

The Billing Coordinator is responsible for ensuring the accurate and timely preparation, submission, and tracking of client invoices in accordance with firm and client billing guidelines. This position requires strong attention to detail, precision in data management, and the ability to coordinate multiple billing processes efficiently. The ideal candidate possesses excellent organizational and communication skills, thrives in a fast-paced environment, and can work independently while providing strong support to the billing and accounting team.

Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Create and maintain billable client and matter records in accordance with specific billing guidelines.
2. Organize and enter attorney travel expenses and client costs into the billing system.
3. Match and reconcile expenses to ensure billing accuracy.
4. Generate, review, and distribute billing drafts/pre-bills.
5. Apply edits and revisions provided by bill reviewers in a timely manner.
6. Prepare invoices and organize mailings to clients and insurance companies.
7. Assist with the preparation of weekly and monthly billing reports.
8. Provide administrative support to the billing and accounting team and assist with special projects as needed.

Additional duties may be assigned to support firm operations.

E-Billing Responsibilities:

• Set up e-billing matters within client billing systems, including mapping matters and obtaining timekeeper/rate approvals.

• Edit LEDES invoice formats as necessary (e.g., case or claim numbers).

• Submit invoices accurately and in a timely manner, ensuring compliance with client requirements.

• Verify invoice acceptance and monitor rejections or adjustments.

• Provide regular updates to the Billing Manager regarding invoice rejections, appeals, and status tracking.

Competencies:

• Strong organizational skills and attention to detail.

• Excellent time management and ability to prioritize efficiently.

• Clear and professional written and verbal communication.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

• Ability to work independently and collaboratively in a fast-paced environment.

• Solutions-oriented and able to adapt to change effectively.

Required Education and Experience:

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.

• 0 - 3 years of previous law firm experience strongly preferred; legal billing experience highly desirable.

• Advanced proficiency in Microsoft Office Suite, particularly Excel.

• Ability to manage multiple tasks while meeting daily, weekly, and monthly deadlines.

• Strong organizational, written, and oral communication skills.

• Ability to maintain focus in a fast-paced environment and adapt to changing priorities.

• Detail-oriented, self-motivated, and capable of working independently with minimal supervision.

• Commitment to delivering exceptional client service and supporting the department effectively.

Compensation and Benefits Overview: $57,000-$65,000 (DOE)

The pay offered for this role may vary based on factors such as job-related knowledge, skills, and experience. Eligible employees may also receive bonus opportunities and other forms of compensation, contributing to a comprehensive total rewards package. Benefits offerings may differ based on location.

In addition to monetary compensation, employees are provided with a robust selection of benefits, including:

• Comprehensive medical insurance plans (PPO, PPO HSA (with an HSA contribution up to $2000), and HMO provided by BCBSIL)
• Dental insurance plans (PPO and HMO provided by Guardian)
• Vision insurance plan (PPO provided by EyeMed)
• Access to a retirement savings plan (We match 100% of the first 3% of salary deferral plus 50% of the next 2% of salary deferral)
• Paid time off (PTO)
• Parental leave
• Commuter benefits
• Short-term and long-term disability coverage
• Accidental death coverage
• Other leave programs

Eligibility Requirements:

Participation in certain compensation programs and benefits is subject to specific eligibility criteria, which will be communicated during the hiring process.

Our firm is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Military status, or Veteran status.

Salary Description

$57,000-$75,000