Administrative Assistant for the Teaching and Learning Department

JobID: 10322

Position Type:
Secretarial/Clerical

Date Posted:
11/11/2025

Location:
District Office

Date Available:
January 2026

Closing Date:
Until Filled

Posting 10322 Closing date Until filled

Position

Administrative Assistant for Teaching and Learning Department

Building

District Office

Term

12 Month, 8 hours per day, 261 days per fiscal year

Position Type

Confidential Staff

License Required

None

Pay Range

$48,000-$52,000

Benefits

Comprehensive health, dental, and vision insurance
Group term life/ADD insurance
Employee Assistance Program
Educational Support Personnel required contributions to IMRF
Paid leave

Start Date

January 2026

Position Summary

12-Month Administrative Assistant

Qualifications

• Two years of post-secondary schooling
• Experience as an administrative assistant, preferably in an educational environment.
• Advanced computer skills, including Google Docs, Sheets, Slides, Forms, Gmail and Microsoft Excel. Knowledge of student management software or professional growth programs, a plus.
• Typing skills of 50 words per minute
• Organized, detailed-oriented, able to switch assignments quickly and adaptable to handling multiple ongoing projects
• Professional in demeanor
• Excellent communication skills, both verbal and written communications skills
• Good interpersonal skills; proven ability to relate well with others
• A high level of confidentiality

Reports To

• Executive Director for Teaching and Learning

Essential Duties and Responsibilities (not all-inclusive)

• Support the educational program by assisting with the preparation of various documents and reports for the School Board
• Create correspondence databases, spreadsheet, and various publications as directed
• Prepare reports for the county, state, and federal levels as legally required
• Maintain data for Continuing Professional Development Units, professional development activities.
• Develop research reports that align with both Profile of a Graduate and assist with integration of technology based systems
• Assist in the preparation and management of the budget for instruction-related materials; Prepare purchase orders and check requests from appropriate accounts.
• Monitors and tracks accounts in Skyward. Maintains administrator's expense record, Maintains records on budget accounts that are supervised by this office.
• Assist with in-service professional development and maintain records
• Assist with the New Teacher Orientation Program
• Develop a general knowledge of district policies and procedures, in particular Section 6 - instruction of the School Board Policy Manual
• Maintain and/or schedule appointments for the administrator and make travel arrangements as needed
• Assist with field trip process, district-wide; ensure approval guidelines are met for extended day of length
• Attend meetings with the administrators to serve as recording secretary.
• Arranges for room reservation and set-up, refreshments and correspondence for meetings and professional development.
• Acts as a resource person when an executive is out of the office.
• Perform general secretarial duties such as filing, phone coverage, typing correspondence, arranging appointments, proofreading, processing mail, etc.
• Assist the Executive Director in preparing reports and information to provide to Senior Cabinet for strategic decision making and negotiations.
• Other duties as assigned

Physical Demands and Work Environment

• The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit and talk or hear.
• The employee is frequently required to stand, walk, operate duplicating machines and computer equipment; reach with hands and arms; and will frequently repeat actions with the same hand, arm, or finger motion such as when typing.
• Specific vision abilities required by this job include close vision, and the ability to adjust focus. In addition, the ability to withstand long-term use of video display terminals (VDT) is required.
• The employee may occasionally lift up to 30 pounds such as reference books.
• The noise level in the work environment is usually moderate.
• The pace of work tasks would be considered as fast.
• Work is usually conducted at one job site, however, on occasion, this employee will be required to attend meetings, conferences, or workshops and events at other sites as assigned.

Interested parties should fill out the online application at District 87 - Employment
Questions may be directed to:
Melissa Babbitt, at 630-469-9100
[email protected]


The statements in this job description are intended to describe the general nature and level of the work to be performed by (an) individual(s) assigned to this position. They are not an exhaustive list of all duties and responsibilities related to the position. This job description will be reviewed periodically as duties and responsibilities change with business necessity and School Board Policy and procedures. Essential and marginal job functions are subject to modification.
The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties may be assigned.
Glenbard Township High School District 87 is an Equal Opportunity Employer. It is the policy and practice of District 87 to decide all matters relating to employment solely on the basis of the applicant’s ability to perform the essential functions of the position. It shall be the policy of Glenbard Township High School District 87 to hire all staff without discrimination because of race, color, creed, religion, sex, sexual orientation, gender expression or identity, marital status, national origin or ancestry, age, disability, physical or mental handicap unrelated to ability, veteran, military status or an unfavorable discharge from service, or citizenship status provided the individual is authorized to work in the United States. Glenbard Township High School District 87 is committed to a workplace free of unlawful discrimination, harassment or retaliation as mandated under Title VI, Title IX, Section 504, the Age Discrimination Act, the Boy Scouts Act, and the Americans with Disabilities Act.