Executive Assistant (Part-Time)

Job Title: Executive Assistant (Part-Time)

Location: Chicago, IL

Industry: Consumer Product Goods

Compensation: $33–$38/hour

Work Schedule: Part-time, Monday–Thursday, 4–5 hours per day (approximately 20 hours per week) - 100% onsite

Benefits: This position may be eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is hiring on behalf of our client, a fast-paced organization within the consumer products space. The team is collaborative, high-energy, and currently navigating a very busy period due to an unexpected leave. They are seeking additional administrative support to keep operations running smoothly.

Job Description:

Our client is seeking a proactive and highly organized Executive Assistant to provide part-time support to a demanding team. This role is ideal for someone who thrives in a dynamic environment, enjoys juggling multiple priorities, and brings a service-oriented mindset. The Executive Assistant will play a key role in calendar management, meeting coordination, travel and expense processing, and event logistics.

This is a short-term opportunity anticipated to run through the end of February, with an immediate start.

Key Responsibilities:

• Manage calendars, meeting requests, and travel arrangements
• Process expense reports and ensure accurate reconciliation using Concur
• Coordinate catering, meetings, and onsite logistics for internal and external events
• Prepare agendas, presentations, and materials ahead of meetings
• Register and welcome visitors
• Assist with planning and execution of internal meetings, offsites, and employee events
• Support event logistics including vendor coordination, budgeting, and post-event follow-up
• Serve as a point of contact for internal teams and external partners
• Provide operational support including document coordination and administrative tracking

Qualifications:

• Prior experience supporting executives or senior-level teams
• Strong experience with Concur for travel and expense management
• Background supporting meetings, catering, and event logistics
• Comfortable working in a fast-paced, ever-changing environment
• Strong organizational and multitasking skills
• Excellent interpersonal and communication skills
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Energetic, adaptable, and highly service-oriented

Additional Details:

• Supporting a high-touch, fast-moving marketing-focused team

Perks:

• Part-time schedule with consistent weekday hours
• Immediate start
• Exposure to a dynamic corporate environment

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.