SUPVSR OF PERSONNEL SERVICES

Under direction, in a supervisory nature, functions as the personnel administrator for a small to moderate size City department, administering personnel programs and overseeing and directing staff performing personnel processing and payroll activities, and performs related duties as required.

ESSENTIAL DUTIES:

• Acts as a department's personnel administrator and supervises a staff of professional and clerical personnel engaged in performing personnel and payroll functions.

• Develops the department's hiring plan and coordinates the interviewing and hiring of employees.
• Oversees staff engaged in preparing and processing paperwork to affect the hiring of employees.
• Assesses department's staffing and personnel needs and directs the preparation and processing of personnel forms to implement personnel actions.
• Directs staff responsible for timekeeping and payroll functions, monitoring payroll costs, and ensuring compliance with payroll policies and procedures.
• Provides guidance to managers in the conduct of performance evaluations and oversees the maintenance of performance management records.
• Participates in developing and implementing departmental work rules and procedures.
• Coordinates employee orientation and staff training and development activities.
• Directs staff engaged in providing information and responding to employee inquiries regarding benefits, pay, and personnel rules.
• Oversee the maintenance of computerized employee records on the City's centralized personnel database.
• Acts as liaison with other City departments regarding the processing of personnel and payroll actions and the administration of personnel programs.
• Coordinates work efforts with the Department of Human Resources on matters relating to classification, recruitment, employee selection, and hiring procedures, and other areas of personnel administration.
• Advises departmental managers on initiating, responding to, and resolving issues relating to disciplinary action procedures, equal employment opportunity complaints, employee grievances, and discrimination charges.
• Prepares staffing and payroll cost reports and directs or assists in the preparation of the department's personnel budget.
• Prepares or directs the preparation of various reports on personnel and payroll activities for use by management.

• Previous experience managing HR Administration in a public sector environment
• Previous experience in a position performing salary administration, and processing of hiring and personnel forms
• Previous experience managing budgets and preparing reports
• Previous experience managing employee relations, EEO and Affirmative Action matters

• Proficiency in Microsoft Office, including Excel and Outlook

APPLICATION EVALUATION: Initia l evaluation will be based on information provided on the application and the documents submitted. The Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference for applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.