Administrative Coordinator

Job Summary
Elgin, IL (In-Office Only)
$18–$22/hour
Monday–Friday, 9:00 AM – 6:00 PM

We are a fast-paced construction and insurance restoration company looking for a sharp, organized, and dependable person to run day-to-day office operations.

This is not a slow or passive role. You will be handling calls, scheduling, customer communication, permits, and keeping everything moving.

If you need constant direction or prefer a quiet, low-pressure job, this is not the right fit.

Duties

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette.
• Operate multi-line phone systems to handle inquiries efficiently and route calls accurately.
• Maintain organized filing digital systems, including data entry, document proofreading, and record keeping. (CRM)
• Utilize computer skills in Microsoft Office (Word, Excel, Outlook) to prepare reports, correspondence, and presentations.
• Oversee calendar management for team schedules, appointments, meetings, and deadlines using digital tools.
• Provide customer support by addressing inquiries promptly and professionally via phone or email.
• Coordinate administrative projects including proofreading documents, managing mail distribution, and supporting event planning.
• Handle clerical tasks such as typing correspondence, preparing reports, and managing confidential information with discretion.
• Apply for permits and track approvals
• Support team to keep jobs moving

What we are looking for..

• Proven office experience or administrative support background demonstrating strong organizational skills.
• Familiarity with office management systems and software including Microsoft Office (Word, Excel).
• Previous experience in customer service roles emphasizing excellent phone etiquette and interpersonal skills.
• Bilingual (English/Spanish) abilities are preferred to effectively communicate with diverse clients and team members.
• Experience in construction and/or insurance is a plus but not required; relevant personal assistant or clerical experience is also beneficial.
• Strong data entry skills with high accuracy; ability to proofread documents meticulously.
• Demonstrated ability to manage multiple priorities efficiently while maintaining professionalism under pressure.
• Knowledge of time management techniques to optimize workflow and meet deadlines consistently.
• Must be able to commute daily to Elgin, IL
• Reliable and on time

***Apply: Send your resume and a short example of how you handled multiple tasks at once to [email protected]

Pay: $18.00 - $22.00 per hour

Benefits:

• Employee discount

People with a criminal record are encouraged to apply

Work Location: In person