Global PM Executive Assistant

About The Role:

As the CBRE Global Property Management Executive Assistant, you will gain exposure to a broad range of senior leaders and business functions to take your career to the next level. We are looking for a driven, positive, and proactive individual to support the Advisory and Property Management team in an executive administrative and project coordination capacity, with room for growth into the operational areas of the company.

The purpose of this position is to provide a wide range of business operations, administrative and general support duties of a highly responsible and confidential nature to leadership. This position will consist of 50% executive administration support, 30% project management, and 20% PowerPoint and document creation. This role enables success by helping to anticipate, articulate, and implement across a fast-paced and agile organization - with interactions broadly across the firm and with important external business partners.

Candidates must be located with the US Central (CST) or Eastern (EST) time zones to be eligible for this role.

What You'll Do:

• Plan, coordinate, and support meeting with a strong emphasis on calendar management.

• Arrange domestic and international travel.

• Create PPT presentations using company templates that may include charts, tables, maps, organization charts, process workflows, etc., proactively soliciting data from a variety of sources.

• Perform independent research and prepare information for special projects as assigned.

• Review incoming correspondence, lead initiative to determine appropriate action required. Lead and monitor issues for appropriate follow up.

• Draft confidential correspondence, edit documents, take and transcribe minutes of meetings.

• Support senior leadership recruiting efforts and onboarding.

• Serves as a liaison between executives, internal management, employees, clients, and visitors as required.

• Reconcile expense reports for various leadership team members.

• Build, maintain, and/or update various databases. Extrapolate, analyze, and present data for management information reporting purposes.

• Take independent action on handling requests; determines the appropriate course of action, intervenes where necessary, and liaison between departments.

• Coordinate the department/business unit record keeping system; update related records and publications; ensure that business/department files are maintained in accordance with company policies and procedures; review requests for information and determines the appropriateness of release.

What You'll Need:

To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• High School Diploma or GED (or equivalent) with 10+ years of job-related experience.

• In-depth understanding of a range of processes, procedures, systems, and concepts within the administrative function and basic knowledge of marketing and communications required.

• Requires the ability to explain complex concepts or sensitive information.

• Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

• Excellent organizational skills with a master-level inquisitive mentality.

• Exceptional math skills. Ability to calculate sophisticated figures such as percentages, discounts, and markups.

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Disclaimers

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Applicant AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

About CBRE Group, Inc.

CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm (based on 2024 revenue). The company has more than 140,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage serving, valuations); Building Operations & Experience (facilities management, property management, flex space & experience); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at

Equal Pay Disclaimer CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum base salary for the Global PM Executive Assistant is $40/hour and the maximum base salary is $52/hour. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)