Payroll Specialist

Job Title: Payroll Specialist
Job Type: Full-time/Part-time
Department: Human Resources / Finance
Reports To: Payroll Manager / HR Director

We are looking for an experienced and detail-oriented Payroll Specialist to oversee and manage our company's payroll processes. In this role, you will ensure that employees are paid accurately and on time while adhering to all relevant laws and regulations. You will handle payroll calculations, tax deductions, benefits administration, and report generation, ensuring a smooth payroll operation. The ideal candidate will be knowledgeable about payroll software, have strong organizational skills, and have a thorough understanding of compensation laws.

• Payroll Processing:

  • Process bi-weekly, monthly, or semi-monthly payroll, ensuring timely and accurate payments to all employees.

  • Calculate wages, overtime, bonuses, and deductions, and ensure compliance with company policies.

  • Review timesheets, employee attendance, and work schedules to verify payroll data.

• Tax and Benefits Administration:

  • Ensure that federal, state, and local taxes are accurately withheld from employee wages.

  • Administer employee benefits, such as health insurance, retirement plans, and other deductions.

  • Prepare and submit payroll tax filings (e.g., 941, 940, state unemployment taxes) in compliance with relevant deadlines.

• Reporting & Record Keeping:

  • Maintain accurate payroll records and generate reports, including payroll summaries, tax filings, and year-end reports (W-2s, 1099s).

  • Assist with audits of payroll data as requested by internal or external auditors.

  • Handle wage garnishments, child support orders, and other special payroll adjustments.

• Employee Inquiries:

  • Address employee questions regarding pay, benefits, deductions, and other payroll-related matters.

  • Investigate and resolve any payroll discrepancies or issues in a timely manner.

  • Ensure confidentiality of payroll information and maintain secure employee records.

• Compliance & Process Improvement:

  • Stay current with payroll laws, tax regulations, and company policies to ensure compliance.

  • Recommend improvements to payroll processes, systems, and software to increase efficiency and accuracy.

  • Assist with year-end processes, including bonus and tax-related filings.

• Education: High school diploma required. Associate’s degree in Accounting, Finance, Business, or a related field is preferred.

• Experience:

  • At least 1-2 years of experience in payroll processing or related financial roles.

  • Familiarity with payroll software (e.g., ADP, Paychex, QuickBooks) is highly preferred.

  • Strong understanding of payroll laws, tax regulations, and benefits administration.

• Skills:

  • Excellent attention to detail and accuracy.

  • Strong organizational and time-management skills, with the ability to meet payroll deadlines.

  • Proficient in Microsoft Excel and other payroll-related software.

  • Strong communication skills, both written and verbal, to handle employee inquiries.

  • Ability to maintain confidentiality and handle sensitive financial information with discretion.

• Additional Requirements:

  • Ability to work in a fast-paced environment and manage multiple tasks simultaneously.

  • Strong problem-solving skills and the ability to investigate and resolve payroll issues.

  • Knowledge of labor laws, wage and hour laws, and tax compliance.

• Competitive salary

• Health insurance and additional benefits

• Paid time off (PTO)

• Retirement plan options

• Career development and growth opportunities