Planning specialist - and audit

Hiring Department : Office of Transfer Articulation and Degree Audit

Location : Chicago, IL USA

Requisition ID : 1036791

Posting Close Date : September 24, 2025

Salary: The salary range for this position is $75,000 - $82,000

We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, and budget constraints. The final salary offer will be determined through a thorough assessment of these elements .

About The University Of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago.

The University of Illinois Chicago offers a very competitive benefits portfolio. Click for a complete list of Employee Benefits.

UIC is seeking a Transfer Degree Planning Specialist to join the Transfer Articulation and Degree Audit (TADA) team. This position plays a critical role in shaping the transfer student experience by developing and managing innovative tools that streamline degree planning and support timely graduation. The successful candidate will bring both technical expertise and a collaborative mindset to advance initiatives that remove barriers and improve pathways for transfer students.

Position Overview

The Transfer Degree Planning Specialist serves as a key member of TADA, providing high-level technical and strategic expertise to enhance the student transfer experience. The role involves overseeing transfer degree planning initiatives, managing degree audit systems, and collaborating with internal stakeholders, system offices, and external partners to advance institutional goals related to student success.

Key Duties & Responsibilities

Team & Strategic Support

• Contribute to the success of TADA and university-wide initiatives by aligning work with institutional and unit-level strategic goals.
• Provide oversight and project management for transfer degree planning initiatives in collaboration with campus units and leadership in the Office of the Senior Vice Provost for Academic Programs, Student Success, and Effectiveness (SVPAPSSE).
  
  

Student-Facing Tools & Collaboration

• Support a seamless transfer experience by collaborating with campus units, the Office of Student Systems Services (OSSS), the University of Illinois System, and external transfer partners.
• Advise campus partners on academic policies and regulations that impact degree planning tools and related data systems
  
  

System Management, Technical Support & Data Governance

• Serve as the primary contact for the university’s degree audit and transfer articulation platform (uAchieve) and related tools.
• Encode academic programs, policies, and course data accurately within uAchieve to support degree planning. Partner with Administrative Information Technology Services (AITS) on system enhancements, automation, testing, and troubleshooting.
• Coordinate with software vendors on system implementation, upgrades, and feature development. Provide technical assistance and timely issue resolution for end-users of degree planning tools.
• Extract, interpret, and analyze complex datasets using business intelligence tools; create actionable reports for internal and external stakeholders.
• Maintain compliance with FERPA and institutional data privacy standards when handling student records.
  
  

Additional Responsibilities

• Stay current with emerging technologies and recommend innovations to improve transfer pathways and student success.
• Perform other duties and participate in special projects as assigned.
  
  

Minimum Qualifications

• Master’s degree required.
• At least three years of experience in higher education, curriculum planning, or student systems technology.
• Knowledge understanding of academic structures, university policies, and transfer practices.
• Demonstrated ability to work both independently and as part of a team.
• Excellent organizational and project management skills; ability to handle multiple priorities.
• Proficiency in Microsoft 365 (Excel, Access, Outlook, PowerPoint, Word).
• Working knowledge of web content management systems and reporting tools (e.g., Business Objects, MS Access, SQL).
• Strong analytical, problem-solving, and communication skills; capable of interacting with diverse stakeholders.
  
  

Preferred Qualifications

• Experience using and writing rules within degree audit and transfer articulation applications (e.g., uAchieve, DegreeWorks, Stellic).
• Experience using relational databases and query development. Structured Query Language (SQL).
• Experience building web content through authoring or content management tools.
  
  

For fullest consideration, please submit a cover letter and resume online at jobs.uic.edu by Wednesday, September 24, 2025. Questions can be directed to Gerardo Jimenez, Director of Human Resources, at [email protected].

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation