Executive Assistant

We are seeking an experienced and proactive Executive Assistant to provide high-level administrative support to company leadership. This role will serve as a trusted partner to executives, ensuring seamless coordination across meetings, priorities, and strategic administrative functions. The EA will also oversee day-to-day office efficiency and help direct key workflows across teams.

This role currently operates within the Human Resources function, with the expectation that it may evolve over time to more directly support executive leadership as organizational needs grow. This role is designed with growth in mind, offering the opportunity to expand in scope and responsibility as the organization continues to scale

What You Will Do:

· Manage complex calendars, prioritize meeting requests, and coordinate internal and external appointments

· Prepare executive-level documents, reports, agendas, and presentation materials

· Coordinate and execute logistics for leadership meetings, company-wide events, and client engagements

· Oversee sensitive correspondence and maintain confidentiality with professionalism

· Support vendor relationships for office operations and services

· Assist with special projects on behalf of executive leadership

· Liaise with internal stakeholders to drive follow-ups, reporting, and deliverables

· Oversee daily workflows related to office operations, including supplies, onboarding coordination, and space planning (in partnership with administrative staff)

· Provide coordination and general oversight of Administrative & Office Support functions, including helping set daily priorities and ensuring alignment across support activities

· Support and coordinate executive travel arrangements, including flights, accommodations, ground transportation, and itinerary management

· Assist in managing business travel tools and processes to ensure efficiency and alignment with company policies

· Proactively support travel changes, scheduling adjustments, and logistical needs as they arise

· Support the improvement and consistency of executive support processes

What You Need to Be Successful:

· 5+ years of experience supporting executives or senior leadership

· Excellent written and verbal communication skills

· Proven ability to handle confidential information with discretion

· High degree of initiative, problem-solving, and sound judgment

· Strong organizational and multitasking skills

· Proficient in MS Office, Google Workspace, and calendaring platforms

· Additional certifications or training in business administration, project management, or office management are a plus

Who We Are:

Since its inception in 2010, Bectran has pioneered cost-effective credit management and accounts receivable automation solutions for all sizes of organizations. Bectran’s SaaS solutions — credit, collections and accounts receivable — provide seamless user experiences across various industries and empower users with robust credit evaluation services, providing more oversight, control and efficiency to companies of all sizes.

Our dedication to improving the efficiency of the order-to-cash cycle has helped companies cut down the time to process and approve credit by over 90% while significantly lowering the risk of default. We are committed to helping businesses make the transition to powerful SaaS technology solutions that save you time and money.

Compensation & Benefits:

In accordance with Illinois' pay transparency requirements, we are committed to providing clear compensation information. The pay range for this position is $55,000 to $65,000 annually. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Pay ranges are subject to change based on evolving market conditions or business needs.

In addition to competitive pay, Bectran offers a comprehensive benefits package, which includes:

• 100% paid medical coverage through Blue Cross Blue Shield (choice of PPO and HSA plans).
• 100% paid dental, vision, and life insurance through MetLife.
• Options to participate in Health Savings Account (HSA) and Flexible Spending Account (FSA) plans.
• Short-term and long-term disability (STD/LTD) plans available for employee election through MetLife.
• Retirement savings plan with a 401(k) offering Roth and traditional contributions through Principal.
• 15 days of Paid time off (PTO) and 8 holidays off annually.

EEO Statement:

Bectran is an equal employment opportunity and affirmative action employer. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, we comply with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Bectran embraces diversity and promotes a culture of equity and inclusion where every individual is empowered to thrive. Employees are valued for their skills, experience, and unique perspectives. This commitment is reflected in our company policies and practices and is a fundamental principle of how we conduct business.

Application Instructions:
To apply, please submit resume through the listed posting or at our webpage: Applications will be accepted until the position is filled or the posting is removed.

Applicants with disabilities may contact us at [email protected] to request reasonable accommodations during the hiring process.

As Bectran continues to expand in the Fintech SaaS industry, we are seeking intelligent, energetic, and skilled individuals to join our Marketing team. If you are ready to launch your career at an industry leading company, we want to hear from you!

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Application Question(s):

• Will you now, or in the future, require sponsorship for employment visa status (e.g. H-1B visa status)?
• What is your desired salary?

Education:

• High school or equivalent (Preferred)

Ability to Commute:

• Schaumburg, IL 60173 (Required)

Work Location: In person