Logistics Handling Operations Administrator USA Inc. (Chicago)

574942

Melrose Park. Il, US

Logistics Handling Operations Administrator USA Inc. (Chicago)

CEVA Logistics provides global supply chain solutions to connect people, products, and providers all around the world. Present in 170+ countries and with more than 110,000 employees spread over 1,500 sites, we are proud to be a Top 5 global 3PL.

We believe that our employees are the key to our success. We want to engage and empower our diverse, global team to co-create value with our customers through our solutions in contract logistics and air, ocean, ground, and finished vehicle transport. That is why CEVA Logistics offers a dynamic and exceptional work environment that fosters personal growth, innovation, and continuous improvement.

DARE TO GROW! Join CEVA Logistics, and you will be part of a team that values imagination and continued learning and is committed to excellence in everything we do. Join us in our mission to shape the future of global logistics. As we continue growing at a fast pace, will you “Dare to Grow” with us?

Hourly Ray Range: $24.00 - $25.00 based on experience

YOUR ROLE

Facilitation customers shipping request and coordinating it throughout the CEVA organization under the Ocean Freight Team in our Des Plaines, Illinois location. Responsible for documentation and preparation of documents, or document receipt; timely coordination and correctly process shipments. Accountable for customer and operational inquiries as well as optimizing the shipment process through policies, programs, and practices. Model and act in accordance with our guiding principles and core values.

WHAT ARE YOU GOING TO DO?

Provide a variety of services using entry to advanced level technical and support regarding operations, service questions and related customer assistance.

Manage pre-alerts daily to determine whether freight is arriving as expected and ocean documents are received within time standard specified.

Secure necessary documentation when incomplete information is provided. HBL, commercial invoice, and other required documents) to determine if available. Upload and create tracking files.

Process documents through the appropriate system in a timely manner to ensure compliance with established deadlines.

Interface with other CEVA systems to provide updates and communications for internal customers to produce timely and compliant transactions.

Follow-up with carriers, manage pre-alerts daily, and maintain record of all communications.

Obtain release and other government agency releases as appropriate, arranging receiving or delivery.

Ensure invoicing for services are completed accurately and within the timeframe consistent with the account and company policy.

Ensure costing of services, profitability of shipment, within the timeframe consistent with company policy.

Actively pursue a better understanding of the process (through self- study, courses, and seminars presented by approved sources, and receive certification of competency in these applications).

Document and maintain the customer requirements for handling in standard operating procedures and communicates them throughout the operational organization

Perform reviews and advise supervisor of any problems or irregularities discovered within assigned transactions.

Provide updates via Navigator, CSP and Ceva customer service on status of shipments using judgment and knowledge, referring more technical questions to the team leader or licensed broker for response.

Perform Import/Export Specialist I responsibilities, when needed.

Perform other duties as assigned.

WHAT ARE WE LOOKING FOR?

Understand units of measure, U.S. currency conversion, weights and volume and distance measurements.

PC literate. Basic proficiency in Microsoft Office, internet, web-based and job specific software applications.

Accurate typing skills and/or data entry skills.

Capable of communicating and interacting effectively with multi-functional and diverse backgrounds.

Responds promptly and professionally to customer needs. Identifies and resolves problems in a timely manner.

Ability to read, comprehend and write basic correspondence. Ability to gather and analyze documents skillfully.

Capable of coordinating communication across groups. Ability to raise potential concerns or customer requirements.

Effectively present information one-on-one or in small group situations.

Balances team and individual responsibilities and exhibits objectivity and openness to others’ views.

Follows policies and procedures and ability to understand laws, rules and regulations in areas of assignment.

Minimum:
Minimum High School Diploma or GED.
Minimum 1 to 3 years ocean freight related experience.
Professional certification may be required in some areas.

WHAT DO WE HAVE TO OFFER?

With a genuine culture of recognition, we want our employees to grow, develop and be part of our journey. We offer a benefits package with a focus on your wellbeing. This includes competitive Paid Time Off, 401(k), health insurance and an employee benefits platform that offers discounts on gym memberships and a diverse range of retail, travel, car and hospitality brands, including important offerings like pet insurance.

We are a team in every sense, and we support each other and work collaboratively to achieve our goals together.

It is our goal that you will be compensated for your hard work and commitment, so if you’d like to work for one of the top Logistics providers in the world then let’s work together to help you find your new role.

ABOUT TOMORROW

We value your professional and personal growth. That’s why we share plenty of career opportunities for you to thrive within CEVA. This role can be the first step on your career path with us. You can stay in the same job family, find a new family to grow in (how about sales or supply chain?) or find your own path. Join CEVA for a challenging and rewarding career.

CEVA operates in a multicultural, global environment and is a richly diverse organization operating seamlessly as one company. We aim to attract, motivate and retain the best people in our industry, whatever their background. We share the same passion to deliver world-class solutions to our customers. We have the best supply chain professionals in the industry and develop this talent in an inspiring work environment.

CEVA Logistics is proud to be an equal opportunity work place and an affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other characteristic. We are an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.

Please note: Legitimate CEVA Logistics recruitment processes include communication with candidates through recognized professional networks, such as LinkedIn or via an official company email address: [email protected]. We recommend that you do not respond to unsolicited business propositions and/or offers from people with whom you are unfamiliar.

Information provided is true and accurate. False statements or information will result in the application voided.

Outstanding benefits for employee and family including multiple health plans(company contribution to health savings account), prescription, dental and vision coverage. Company paid life insurance, accident insurance, short- and long-term disability coverage and employee assistance plan.
Voluntary benefits including additional life insurance, AD&D coverage, buy-up short- and long-term disability, critical illness, identify theft & legal plan.
401(k) with company match.
Flexible Paid Time Off programs including company paid holidays.
Tuition reimbursement program.