Administrative Assistant (Relocation Department)

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Summary:

The Administrative Assistant will serve as administrative support to the @relocation department, which handles real estate referrals. This role will work directly with the consultant team handling administrative duties pertaining to their files, plus project work as defined by the Relocation Director.

This is a hybrid role, candidates must be able to work in the office at least three days per week; ideally Mondays, Wednesdays, and Fridays.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Duties:

• Assists in management of the @properties referral network (holding company), including communications with network members and IDFPR and maintaining of records
• Updates and utilizes the eRelocation referral tracking database regularly, including reporting, file notation, payment information, and other tasks, as needed.
• Provides administrative support to Ansley and @properties Relocation departments, including referral updates and payment tracking and other items, as needed
• Data entry and maintenance of records
• Filing, updating, coordinating incoming and outgoing payments
• Works with utility companies to turn on/off utilities at various properties
• Coordinates repair work/quotes/billing with vendors and contractors; other property management, as needed
• General administrative as directed by the relocation director
• Assistance in arranging events
• Writing of personal notes and mailing for marketing related projects
• Support, as needed, for the consultant team
• Other duties as assigned

Qualifications:

• High school diploma or general education degree (GED)
• 1-2 years of related experience
• Real estate/relocation experience and college degree preferred
• Clear and professional oral and written communication skills
• Motivated, organized, detail-oriented, resourceful
• Basic math skills (add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals)
• Knowledge of Word Processing software; Spreadsheet and Excel software and Database software
• Knowledge of Microsoft Outlook or similar email system