Executive Assistant

OneTrack is a profitable, growth-stage AI company redefining warehouse and logistics technology. As our first and only Executive Assistant, you'll serve as the operational backbone supporting our senior leadership team while ensuring seamless day-to-day operations. If you're a detail-oriented professional who thrives on organization and anticipating needs in fast-moving environments, this is your opportunity to enable executive effectiveness and drive operational excellence from the ground up. We are open to part and full time applicants.

Requirements

Executive Support & Coordination

• Oversee intricate calendar management and scheduling for senior leaders across time zones and competing demands
• Arrange comprehensive travel logistics for executives, including flights, accommodations, ground transport, and detailed travel itineraries
• Equip executives for meetings by preparing briefing documents, agendas, and follow-up action items

Event Planning & Special Projects

• Steer the planning and execution of client events, company gatherings, and visits from clients
• Handle confidential projects and sensitive information with the utmost discretion and professionalism
• Anticipate the needs of executives and proactively manage potential scheduling conflicts or operational hurdles

Administrative Infrastructure & Process Management

• Create and maintain robust administrative systems and processes that scale alongside the company’s growth
• Introduce and enhance tools and technologies to optimize executive workflows and communication channels
• Oversee expense reporting, invoice processing, and administrative documentation with precision and punctuality
• Collaborate closely with Finance and Operations teams to ensure cohesive coordination across all administrative activities

Minimum Experience:

1. 3-5+ years experience as an Executive Assistant or in administrative operations supporting senior leadership
2. Exceptional organizational skills with proven ability to manage multiple priorities simultaneously
3. Strong technology proficiency with calendar management systems, travel platforms, and administrative tools
4. Professional communication skills with ability to interact confidently with executives, clients, and vendors
5. Self-starter who excels in ambiguity and can anticipate needs before they arise

Benefits

• Base salary + bonus & stock options eligibility
• Health insurance, dental, vision, PTO days
• Flexible working hours and remote work options
• Opportunities for professional growth and development
• A collaborative and innovative work environment

Other Notes

Compensation package offerings are based on candidate experience and technical qualifications, as it relates to the role. These are identified and determined throughout your interviewing experience.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

TO ALL AGENCIES:

Please, no phone calls or emails to any employee of OneTrack outside of the Talent organization. Our policy is to only accept resumes from agencies via Workable. Agencies must have a valid services agreement executed and must have been assigned by the Talent team to a specific requisition. Any resume submitted outside of this process will be deemed the sole property of OneTrack. In the event a candidate submitted outside of this policy is hired, no fee or payment will be paid.