Administrative Assistant

Position: Part-time/Temporary

Approximate Start Date: 6/1/26

Duration of Temp Assignment: 1 year (1,000 hours maximum)

Job Overview

The Roxelyn and Richard Pepper Department of Communication Sciences and Disorders at Northwestern University is searching for a Part- Time temporary employee. This position is critical to support the externship placements for students within the MS-SLL professional program. This person is responsible for assisting the MS-SLL Clinical Education Coordinator with organizing and maintaining externship details and data, entering student and site data into databases, answering student emails, verifying prerequisites for externship placements, and managing schedules and events as assigned. In addition, this person will assist with managing and supporting the continuing education events. This will include checking details and accuracy of CE event submissions, prior to supervisor review, uploading new courses to ASHA’s website, collecting rosters and surveys from completed courses, and updating course details for internal tracking on pre-created spreadsheet

Documents & Databases 70%

• Prepares letters given specific details from supervisors
• Proofs for spelling & grammar.
• Enters information into spreadsheets &/or databases.
• Checking on student submissions related to onboarding documents (e.g. CPR, vaccine records, medical physicals, etc.) within database
• Compiles routine reports, statistics, tables, charts, etc. from readily available information.
• Ensures accuracy of data (e.g. address, phone, supervisor names, etc.) within database

Continuing Education Data 5%

• Check details and accuracy of submissions, prior to supervisor review.
• Upload new courses to ASHA’s website.
• Collect rosters and surveys from completed courses and put into Sharepoint folder.
• Updated course details for internal tracking on pre-created spreadsheet

Coordination 5%

• Coordinates supervisor's &/or dept calendar.
• Coordinates registration & travel.
• Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments.

Contacts 5%

• Provides information via phone, e-mail, mail, etc.
• Represents supervisor in routine/standard situations with various levels of personnel both internally & externally.

Student Support 15%

• Guides students through data submission process.
• Advises students of major/minor requirements.
• Applies knowledge of federal & state regulations.
• Interprets existing policies & procedures; etc.
• Performs other duties as assigned.

Qualifications

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
• 1 year program/project administration or other relevant experience.

Join us as an Administrative Assistant to be the backbone of our office operations—bringing energy, enthusiasm, and professionalism every day!

Submission Documents: a cover letter and resume.

If interested, please email your resume and cover letter to:

[email protected]

Pay: $27.00 - $29.00 per hour

Benefits:

• Paid time off

Work Location: Hybrid remote in Evanston, IL 60208